Regional Administrative Assistant

Regional Administrative Assistant

Our Store Operations team is the heartbeat of our business, ensuring that our brands deliver exceptional experiences to millions of customers daily. We are looking for a high-performing, proactive, and collaborative Regional Administrative Assistant to serve as a strategic partner to our regional business and executive leadership teams from the office in Plano, TX.

Are you an expert at organization who thrives in a fast-paced, dynamic environment? Do you pride yourself on anticipation, execution, and maintaining seamless operations behind the scenes?

As the Regional Administrative Assistant, you will be more than support—you will be a trusted partner. Operating in a high-visibility, hybrid office environment, you will manage complex schedules, coordinate travel, administer departmental budgets, support business planning activities, and drive regional communication. Your work will directly impact the efficiency and success of our store network and corporate leaders.

Responsibilities

1. High-Impact Administrative Support & Calendar Management

• Calendar Architecture: Proactively manage complex executive and regional calendars; anticipate and resolve scheduling conflicts before they arise.
• Central Point of Contact: Serve as the professional gateway for internal and external inquiries, handling all correspondence and escalations with the highest level of professionalism and discretion.
• Information Security: Create and organize confidential business records, reports, and presentations in alignment with company policies and compliance standards.

2. Logistics, Travel & Event Coordination

• Event Orchestration: Plan and execute seamless regional meetings, leadership summits, team-building events, and conference calls—including managing agendas, catering, room setup, digital logistics, and follow-up action items.
• Seamless Travel: Arrange detailed domestic and international travel itineraries, including flights, hotels, and ground transportation, while anticipating and mitigating potential travel-related disruptions.
• Expense Management: Oversee expense reporting and reconciliation processes, ensuring compliance with corporate policies and strict adherence to deadlines.

3. Business Intelligence & Budget Support

• Data Compilation: Leverage internal dashboards and Excel to gather data, update critical business reports, and build presentations that support executive decision-making.
• Financial Administration: Provide administrative support for budget tracking, expense forecasting, and departmental cost monitoring.
• Action-Item Management: Monitor departmental deadlines and track key deliverables to ensure team goals are met on time.

Qualifications

Experience & Education

• 5+ years of progressive experience as an Administrative Assistant, Executive Assistant, or Office Manager, preferably within a fast-paced corporate environment (retail, apparel, or consumer goods is a strong plus).

Technical Skills

• Advanced MS Office Proficiency: Expert-level capability in Outlook, Excel (data compilation, sorting, basic formulas), Word, PowerPoint, MS Teams, and SharePoint.
• Tech-Savvy: Comfort learning and navigating proprietary business intelligence dashboards and expense management systems.

Core Competencies

• Exceptional Communication: Stellar verbal and written communication skills with an ability to interact confidently with executive-level leaders, vendors, and store teams.
• Prioritization & Agility: Proven at managing competing priorities, maintaining laser focus on detail, and meeting tight deadlines under minimal supervision.
• Uncompromising Integrity: Absolute discretion and professionalism when handling highly sensitive and confidential organization data.
• Collaborative Mindset: A natural team player who embodies a customer-first focus, takes accountability, and cultivates continuous learning.

What You Get

If eligible, we offer a competitive benefits package including medical/dental/vision, term life insurance, paid vacation/holidays*, and 401(k) with Company match. All associates are eligible for an associate discount on Catalyst Brands merchandise. For paid holidays, associates who are eligible for paid vacation (MTO) are also eligible for eight paid holidays during the calendar year. All store hourly associates scheduled to work on a designated holiday will receive additional compensation. *For paid vacation days, as well as eligibility requirements for other benefits, please visit

About Catalyst

Catalyst Brands reflects the bringing together the rich heritages of our brands with modern excitement and a new vision for success. Five iconic brands came together under a unified powerhouse portfolio to celebrate the essence of American style. We will leverage our rich history, resources and best-in-class industry talent to further build the success of our brands. At Catalyst we are united in one shared purpose: We exist to ignite America's most beloved retail brands to make fashion accessible to all.

Working at Catalyst means joining a dedicated team of associates who are encouraged to be uniquely themselves in a safe, caring and welcoming environment. It is a place where careers prosper, accomplishments are celebrated and diversity flourishes. It's a place that's meant for you.

For more opportunities to join our team please visit our careers page.

Pay RangeUSD $24.00 - USD $31.00 /Hr.