Office Administrator

Office Administrator

If you're the kind of person who notices the little things before anyone else does, enjoys keeping an office running smoothly, and takes pride in being the person everyone knows they can count on, American Pest may have the perfect opportunity for you.

We're looking for an experienced Office Administrator who thrives in a fast-paced environment and has the judgment and common sense to keep an office running smoothly. You're the kind of person who notices what needs attention, thinks through the best solution, and takes action. You're organized, resourceful, and dependable, and you enjoy helping others while creating an organized, welcoming workplace. Every day brings something a little different, and you'll play a key role in supporting employees, welcoming guests, coordinating company activities, and ensuring our office operates efficiently.

What You'll Get... We want to help our employees build not just a great career, but a great future. When you put your skills to work with American Pest, you'll have access to these great benefits!

Health and Well-being:

• Blue Cross Blue Shield medical PPO options
• Delta Dental and Vision
• Prescription drug program
• Flexible Spending Accounts (FSA) for medical and childcare expenses
• Health Savings Plans (HSA) available with qualified plans

Financial Security:

• Competitive hourly compensation with overtime above 40 hours
• 401(k) Savings Plans (Traditional & Roth)
• Life insurance and short-term disability 100% company paid (with options to buy up)
• Long-term disability, Accident, Critical Illness, and Hospital Indemnity insurance options

Work/Life Balance:

• Enjoy stable, year-round employment with opportunities for growth
• Paid training
• Paid time off and eight paid holidays
• Opportunities for advancement

What You'll Do... As our Office Administrator, you'll play a key role in keeping our office running efficiently while creating a positive experience for employees, visitors, candidates, and vendors. You'll coordinate meetings and company events, support employee onboarding, manage office supplies and facilities needs, oversee mail and shipments, maintain records and company systems, and provide administrative support to teams across the organization. Every day brings something a little different, so we're looking for someone who enjoys solving problems, takes initiative, and keeps the details from falling through the cracks. While most days follow a regular schedule, occasional extended hours may be needed to help prepare for meetings, training sessions, or employee events.

Who You Are... So, what does it take to be successful as the Office Administrator at American Pest? For starters, you'll have At least 2 years of administrative/office experience. You'll also have...

• Experience in ordering supplies and catering, budgeting, running errands for executives, and document scanning preferred
• Experience using MS Windows/Office and cloud-based software
• Experience with creating meetings/scheduling in Outlook
• Intermediate experience with Microsoft Excel, familiar and comfortable with pivot tables
• The ability to multi-task and thrive in a fast-paced environment
• The ability to think quickly and clearly
• The ability to effectively manage your time and prioritize multiple tasks
• The willingness to take initiative
• Strong verbal and written communication skills
• A high level of attention to detail or organization with a desire to get things right
• Experience setting up computers and audio/visual equipment
• Strong data entry skills and a high level of accuracy
• The ability to be a positive, up-beat, team-player
• The ability to read, write, speak, and comprehend English
• Legal eligibility to work in the U.S.
• A high school diploma or equivalent

Who We Are... Founded in 1925, American Pest has built its reputation on consistency, professionalism, and doing right by our customers and employees for nearly a century. Based in Fulton, MD, we've grown steadily over time and now employ more than 450 people across the region. Our success isn't driven by shortcuts or quick wins but by dependable people who take pride in their work and show up every day committed to doing things the right way.

American Pest is part of Anticimex, a global pest control organization focused on modern, responsible pest management. Together, we value long-term thinking, ethical practices, and continuous improvement. Our culture emphasizes teamwork, accountability, and reliability - and we invest in people who want to build a lasting career with a company that plans to be here for the long haul.

Our Hiring Process... Knowing what to expect when job hunting is always a welcome relief. Our process for this position includes the following steps:

1. Application submission
2. Short phone interview
3. Schedule an interview and complete our full application
4. Interview in person at one of our office locations
5. Emailed offer letter, which is contingent on step 6, tentative start date set
6. Criminal background check/drug screening/reference check
7. Official start date confirmed
8. Welcome!

EOE/M/F/Vet/Disabled

American Pest is a Drug-Free Workplace