Purchasing Coordinator

Purchasing Coordinator

The Purchasing Coordinator is responsible for performing a variety of duties that include processing invoices manually into Self-Service, providing documentation to Accounts Payable, and keeping vendor accounts in good standing. The purpose of the Purchasing Coordinator is to provide timely payment to vendors, to coordinate the process of invoicing, and to be the primary contact for all purchasing and payment inquiries.

Qualifications

• Strong organizational skills and meticulous attention to detail
• Able to work independently on assigned tasks
• Strong customer service skills
• Excellent verbal and written communication skills
• Ability to problem-solve
• Ability to create and maintain spreadsheets and documentation

Responsibilities

• Create a high volume of requisitions and facilitate PO payment completion in Self-Service and with Accounts Payable team.
• Coordinate with Physical Operations and Media Services directors to approve bills, create POs, send invoices to administration, and file correspondence.
• Reconcile and review statements from vendors to ensure all invoices are processed and accounts are up to date.
• Facilitate all reimbursements within Physical Operations and Media Services
• Communicate with vendors regarding invoicing, payment, billing concerns, and vendor setup.
• Maintain the central email for Physical Operations and Media Services invoicing.
• Ensure accurate and timely payments to vendors.
• Investigate and resolve any issues related to invoicing, billing, or payments.
• Contribute to departmental automation and process improvement.
• Maintain and update an accurate vendor list for Physical Operations departments.
• Maintain and reconcile credit card transactions for all Physical Operations and Media Services credit cards.
• Coordinate and reconcile Amazon purchases for Physical Operations department.
• Process payment for monthly campus utility bills and cell phone bills.
• Perform other duties as assigned.

Work Schedule

Regular hours between 8:00 a.m. - 5:00 p.m., Monday-Friday.

Work Location

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211