Administrative Assistant (Document Control)

Job Description

Job Description

POSITION STARTS OUT AS A 6 MONTH CONTRACT! COULD GO LONGER BUT NO GUARANTEES!

Job Description

We are seeking a detail-oriented Administrative Assistant to provide high-level administrative coordination to our Operations leadership and cross-functional teams. This role is pivotal in supporting QMS documentation, audit processes, and continuous improvement initiatives to ensure the smooth operation of our systems and processes.

Responsibilities

• Coordinate and manage meetings, prepare agendas, take minutes, and track action items to ensure timely follow-up.
• Prepare quality reports, presentations, and business documentation to support decision-making.
• Assist in project coordination and follow-ups on operational and quality initiatives.
• Maintain and update company policies, procedures, SOPs, and work instructions.
• Ensure document control compliance, including versioning, approvals, amendment logs, document register, and distribution.
• Conduct periodic reviews to ensure all documentation is current and compliant with industry standards.
• Support internal and external audits by preparing documentation, audit trails, and tracking auditor progress.
• Monitor and follow up on CAPAs and IMPs to ensure timely closure.
• Assist with quality reviews and management review meetings.
• Generate recurring reports on a daily, weekly, and monthly basis.
• Adhere to all statutory requirements, including health and safety regulations.
• Promote and uphold company policies and procedures, particularly relating to HR and health and safety.
• Undertake any other reasonable duties as directed by the line manager.
• Comply with all agreed processes if E1 platform use is required in the future, including completing necessary training and obtaining formal sign-off from the Line Manager.

Essential Skills

• 3-5 years of experience in administrative support, operations coordination, or QMS environment.
• Associate’s or Bachelor’s Degree in Business Administration or relevant work experience.
• Proficient in MS Office Suite or similar programs.
• Strong verbal, written, and oral communication skills.
• Knowledge of document control and QMS principles.
• Demonstrable drive for continuous improvement.

Additional Skills & Qualifications

• BRCGS Issue 7 – Packaging knowledge.
• HARA Certified.
• Current US driving license.
• Excellent interpersonal skills.
• Ability to manage priorities in a fast-paced environment.
• Highly organized with keen attention to detail and confidentiality.
• Self-motivated, approachable, and confident.

Work Environment

This is a full-time position with working hours from Monday to Friday, 8:00 AM to 5:00 PM. The dress code is business attire, and jeans are not permitted.

This is a Contract position based out of Fresno, CA.

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fresno,CA.

This position is anticipated to close on Jun 29, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.