Administrative & Sales Assistant (Part-Time/Hybrid) Los Angeles

About the job Administrative & Sales Assistant (Part-Time/Hybrid) Los Angeles

SUMMARY

The Administrative & Sales Assistant provides support for office operations, accounting, and sales activities, facilitating smooth daily workflows, communication, and project coordination for teams across the business. This position is primarily part-time, with the possibility of transitioning to full-time based on performance and business needs. Flexible remote work arrangements may be available in the afternoons for those with family commitments.

POSITION DETAILS

Location: Los Angeles, CA Employment Type: Part-Time (with potential for full-time conversion based on experience and business needs) Work Schedule: Typically business hours (e.g., 9:00 a.m. 6:00 p.m., Monday to Friday), with a minimum of 3 days in-office per week; flexibility for afternoon remote work depending on family circumstances (in-office presence required) Compensation: $22 - $27 per hour, depending on experience Start Date: Immediate Language Requirements: Fluent in English and Japanese (reading, writing, and speaking)

RESPONSIBILITIES

Administrative Support Serve as the first point of contact for visitors, calls, and email correspondence Schedule and coordinate meetings and company events, both online and in-person Manage office supplies, inventory, and assist with office set-up Organize and update digital and physical filing systems Prepare and distribute internal communications Arrange staff travel (flights, hotels, car rentals) Maintain a clean, organized, and functional office environment Provide general administrative support for events and office moves as needed Finance & Accounting Support Assist with accounts payable/receivable, invoice processing, and payment tracking Support budget monitoring and financial reporting Coordinate with vendors and service providers for billing and contract renewals Prepare expense reports and reconcile credit card transactions Assist with management, review, and filing of financial documents Handle ad hoc financial tasks or special projects Sales Assistant Duties Support management and sales teams in preparing proposals, contracts, and presentations Communicate with clients, suppliers, and internal teams to schedule meetings and follow up on action items Maintain and update client database and sales progress reports Assist in executing sales initiatives and marketing campaigns Provide simple translations (Japanese/English) for documents and video content as needed Maintain sales files and update documentation Support industry research and business reporting QUALIFICATIONS 3 - 5 years of experience in office administration, finance, or sales support Bachelors degree in Business, Finance, Marketing, or a related field, or equivalent experience Full professional proficiency in English and Japanese (reading, writing, speaking) Familiarity with the Los Angeles area is a plus Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with QuickBooks or similar accounting software is an asset Excellent communication skills and cross-cultural awareness Strong attention to detail, organizational skills, and ability to multitask Interest in the entertainment industry and multicultural business environments LRAough Ltd