Student Assistant - Accounting Fiscal Services Unit

Description

The California Correctional Training and Rehabilitation Authority (CALCTRA) is seeking to hire one student assistant in our Accounting Services / Fiscal Services Management. Under close supervision and in a learner capacity, students will assist in performing variety of analytical research and support tasks for Fiscal Services. Students may support any unit in Fiscal Services.

Requirements

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser:

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.


Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting, Information Technology, Economics, Mathematics


Work Schedule

Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.


Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 - $23.50 per hour


Minimum Qualifications

• Good interpersonal skills with all levels of staff.
• Be a team player and be able to multi-task while maintaining efficiencies and accuracy.
• Have the willingness to learn and perform detailed work, dependable, and work effectively both in writing and orally.

Preferred Qualifications

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Develop skills as they relate to the understanding of accounting processes and Generally Accepted Accounting Principles. This will be done through shadowing and processing under the review of a lead in the area.
• Learn to analyze and/or reconcile financial information such as: general ledger data, CALCTRA's contracts/purchase orders, vendor invoices, item master file records, etc. This will be done through shadowing and processing under the review of a lead in the area.
• Learn to develop, update, maintain, and reconcile spreadsheets while maintaining accuracy, research and analyze variances.
• Perform duties using Microsoft office and other software products. Student will be trained on how to develop reports and queries using ERPLx, Spreadsheet Server, and other reporting tools. This will be done through shadowing and processing under the review of a lead in the area.
• Communicates with CALCTRA employees and may work with incarcerated individuals on a variety of issues relating to the Accounting Services Unit.
• Filing, maintaining office supplies, preparing data, etc.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.

Please upload the following documents:

• Resume
• Cover Letter
• Transcripts (all transcripts, official or unofficial, must be from an accredited/affiliated college. Foreign transcripts must be evaluated.

Apply by: June 01, 2026