Administrative Assistant

Administrative Assistant AHA Consulting Engineers, Inc. is seeking an Administrative Assistant for our Alpharetta, GA office. This full-time, on-site role supports a dynamic team of engineers and designers in a fast-paced, MEP consulting environment. The ideal candidate is organized, proactive, and detail-oriented comfortable with constant change and managing everything from specifications formatting and project correspondence to day-to-day office operations and support. This is a great opportunity for someone who thrives in a collaborative professional environment, takes initiative, and values being a key contributor to a growing, people-focused firm. Key Responsibilities: Complex Word Processing of project book specifications using MasterSpec through Word. Prepare, format project correspondence and reports: letters, memos, meeting notes, narratives of drawing changes, owner/permit comment response memos and EFTAs. Set up project reports (due diligence, schematic design, scope of work); maintain and distribute project schedules; send calendar reminders to project teams. Set up Site Visit/Punch List reports; manage folder setup/naming and drawing lists; set up Bluebeam Revu. Provide backup support for Construction Administration (CA) processing of RFIs and submittals, as needed. Office & Administrative Operations: Answer and route incoming phone calls; answer front door in lobby. Manage and maintain the Alpharetta office global calendar in Outlook. Help with keeping common areas, kitchen and conference rooms organized. Order office lunches and food; coordinate and support vendor lunch-and-learn setup and breakdown. Handle mail pickup, FedEx shipping (as needed). Maintain and update Admin templates (as needed) and Atlanta employee lists. Business Development & Proposals (Long-Term): Format and assemble proposals per AHA standards; assist with terms and conditions, contract review, and consultant budgets/contracts. Position Qualifications (Required): High school diploma or equivalent. Minimum 5 years' experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to multi-task in a fast-paced environment. Self-starter; takes initiative and works effectively with minimal supervision. Excellent written and verbal communication skills. Strong organizational and time management skills. Position Qualifications (Preferred): Bachelor's degree. Experience working in an architecture, engineering, or construction (AEC) firm. Familiarity with Newforma, Bluebeam, or MasterSpec. Equal Opportunity Employer AHA is an EO/AA Employer M/F/Disability/Veterans Staffing Firms Notice AHA does not accept unsolicited resumes from staffing firms unless a current, executed agreement is in place and has been expressly invited by AHA to submit candidates for a specific search.