Accounts Payable & Receivable Specialist

Accounts Payable & Receivable Specialist AmeriPro Roofing, a nationwide industry leader for over 25 years is hiring an Accounts Payable & Receivable Specialist to join our Accounting division. The AP/AR Specialist supports AmeriPro’s end-to-end accounts receivable operations, including customer billing support, cash application, collections activity, and account maintenance. This role is responsible for accurate processing, timely follow-up, and strong customer service to help ensure prompt payment, clean aging, and compliant documentation. The AP/AR specialist reports to the Director of Accounting and collaborates with cross‑functional teams to resolve discrepancies and improve cash flow. How you will make an impact (Areas of responsibility) Cash Application & Daily Processing Apply daily customer payments (ACH, wire, checks, lockbox) to the correct invoices and accounts using remittance details. Monitor and resolve unapplied cash, short pays, overpays, and unidentified remittances; coordinate with customers to obtain support as needed. Maintain accurate customer account balances and ensure clean transaction coding and documentation. Assist with invoice preparation support, including validating billing back‑up (activity reports, rate tables, approvals) and ensuring invoice packages are complete. Maintain customer master data (contacts, billing addresses, portals, payment terms) in accordance with policy and internal controls. Support customer portal submissions and ensure invoices/backup are delivered via required channels. Collections Support & Dispute Coordination Conduct routine collection outreach (email/phone) for past‑due invoices and document actions taken. Track customer responses, payment commitments, and follow‑up dates; elevate issues to the Sr. Analyst when needed. Log and support dispute resolution by gathering documentation and coordinating with Operations/Commercial teams. Reconciliations, Reporting & Close Support Support weekly/monthly AR reconciliations (cash clearing, unapplied cash, customer credits) and assist in resolving variances. Help prepare AR aging schedules, collection logs, and supporting schedules needed for month‑end close. Maintain filing and audit‑ready documentation for AR transactions, adjustments, and customer communications. Process & Controls Follow established SOPs and internal control requirements; promptly identify and report control gaps or process issues. Participate in process improvements, including standard work updates, reporting enhancements, and automation efforts. What you will bring Associate’s or Bachelor’s degree in Accounting/Finance/Business preferred not required. Prior experience with accounts receivable (cash application, billing support, collections, or related). Proficiency in Excel (filters, pivots, lookups) and comfort working in ERP/accounting systems. Strong attention to detail, data accuracy, and documentation discipline. Effective communication skills and a professional, customer‑service mindset. Ability to manage multiple priorities and meet deadlines in a fast‑paced environment. Preferred Experience with high‑volume B2B invoicing and collections. Familiarity with customer portals, lockbox processing, or EDI invoicing. Experience in aviation services, logistics, or multi‑site operations. Location & Schedule Downers Grove, IL, 100% on‑site, Office‑based with standard business hours. Compensation and Benefits: Base Salary $50,000 – $55,000 / year (based on experience) PTO – Vacation, and Sick Time Full insurance benefits 401(k) with Employer Match Company Paid Holidays ADA Specifications Requires ability to communicate and interact with others in the English language, both oral and written Requires ability to use computers and other office equipment Requires ability to sit for extended periods of time Repetitive motions that may include the wrists, hands, and/or fingers Ability to pass all pre‑screening clearances applicable to position qualifications #J-18808-Ljbffr