Administrative Assistant

Job Description

Job Description

Administrative Assistant

About the Company

Keval Transportation Service, LLC, a Keval Holdings, Inc. company, provides safe, reliable, and compassionate non-emergency medical transportation (NEMT) services to patients, healthcare providers, and communities. We are committed to professionalism, punctuality, and providing a high-quality experience on every ride—from pickup to destination.

Position Overview

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support our daily office operations. This position is ideal for someone who takes initiative, communicates professionally, handles confidential information responsibly, and enjoys helping a busy office operate smoothly.

The Administrative Assistant will provide support in several areas, including scheduling, correspondence, recordkeeping, invoicing, receipt management, employee documentation, and general office coordination.

Key Responsibilities

Administrative Support

•       Answer telephone calls and manage correspondence professionally.

•       Schedule appointments, meetings, and maintain company calendars.

•       Prepare, format, proofread, and distribute routine documents and reports.

•       Provide general administrative support to leadership and staff.

•       Monitor assigned tasks and follow up to help ensure deadlines are met.

Invoicing and Receipt Management

•       Prepare and distribute customer invoices accurately and promptly.

•       Enter invoices, payments, expenses, and other financial information into QuickBooks.

•       Collect, organize, scan, and properly file company receipts.

•       Match receipts with purchases, invoices, and supporting documentation.

•       Assist with tracking outstanding invoices and following up as directed.

•       Maintain accurate records to support bookkeeping and accounting functions.

•       Promptly report missing receipts, billing discrepancies, or payment concerns.

•       Protect confidential customer, employee, and financial information.

Communication and Coordination

•       Greet visitors and represent the company in a welcoming and professional manner.

•       Coordinate routine requests with departments, employees, vendors, and outside partners.

•       Relay messages and important information accurately and promptly.

•       Respond to routine questions and direct inquiries to the appropriate team member.

•       Maintain clear, respectful, and professional communication.

Records and Documentation

•       Maintain organized digital and physical filing systems.

•       Perform accurate and timely data entry into company systems and databases.

•       Assist with employee onboarding documents and personnel recordkeeping.

•       Organize and maintain operational, administrative, and financial records.

•       Ensure documents are complete, properly labeled, and easy to locate.

•       Follow company procedures for handling and storing confidential information.

General Office Support

•       Order, organize, and maintain office supplies.

•       Assist with office equipment, service requests, and vendor coordination.

•       Help maintain a clean, organized, and professional office environment.

•       Support special projects across departments as needed.

•       Perform other related administrative duties as assigned.

Qualifications and Skills

•       High school diploma or equivalent required; some college coursework preferred.

•       Two plus years of administrative, clerical, or office support experience preferred.

•       Experience using QuickBooks for invoicing, recording payments, tracking expenses, organizing receipts, and maintaining financial records preferred.

•       Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

•       Experience using general office equipment, email platforms, calendars, and digital filing systems.

•       Strong organizational and time-management skills.

•       Excellent attention to detail and accuracy.

•       Professional written and verbal communication skills.

•       Ability to manage multiple assignments and meet deadlines.

•       Ability to handle sensitive and confidential information appropriately.

•       Dependable, adaptable, and able to work independently and collaboratively.

•       Willingness to learn new systems, procedures, and responsibilities.

What Success Looks Like in This Role

•       You anticipate needs and remain two steps ahead.

•       You keep information accurate, organized, and easy to locate.

•       You prepare invoices and maintain receipts carefully and promptly.

•       You communicate with patience, clarity, and professionalism.

•       You follow through on assignments and meet established deadlines.

•       You remain calm, dependable, and solutions-focused in a busy office.

•       You take ownership of your responsibilities and ask questions when clarification is needed.

Why Join Keval Transportation Service, LLC?

•       Become part of a growing healthcare transportation company.

•       Gain valuable experience across administration, human resources, finance, compliance, and operations.

•       Work in a collaborative and supportive environment.

•       Receive professional development and training opportunities.

•       Access opportunities for growth and advancement as the company expands.

Company Benefits

Benefits are available to eligible employees after completing 90 days of employment:

•       Medical, dental, and vision insurance

•       Paid time off and paid holidays

•       401(k) retirement savings plan

•       Life insurance coverage

•       Professional development and training opportunities

Compensation

The hourly pay range for this position is $19.00–$22.00 , based on the candidate’s experience, qualifications, and demonstrated skills.