Contracts&Procurement Administrator

Position Title: Contracts & Procurement Administrator

FLSA Status: Exempt

Reports to: Contracts & Procurement Manager

Location: Remote or on-site


REQUIRED: A cover letter, resume and application are required attachments.

Applications received without a cover letter and resume will not be accepted.

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Position Summary

The SETI Institute located in Mt. View California is looking for a Contracts and Procurement Administrator to support the full lifecycle of contracts and procurement activities, ensuring compliance with organizational policies, legal requirements, and funding guidelines. This role serves as a key liaison between internal stakeholders, vendors, and external partners to facilitate efficient purchasing and contract execution processes.

Salary Range for this position. $90,000 - $130,000

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Responsibilities

• Administer and manage the preparation, review, and processing of contracts, subcontracts, and purchase agreements

• Coordinate procurement activities including requests, Purchase Orders, and Credit Card Orders
• Ensure compliance with internal policies, regulatory requirements, and applicable funding agency guidelines
• Maintain contract and procurement documentation, ensuring accuracy, and completeness
• Track contract deliverables, deadlines, and renewal/expiration dates
• Track authorized funds against payments
• Serve as a point of contact for vendors and internal departments regarding procurement and contract-related inquiries
• Assist in negotiating terms and conditions with vendors in coordination with senior leadership
• Support defining processes to increase efficiency and assist internal departments in contracting and procurement operations

Qualifications

• Bachelor's degree in business administration, Finance, Public Administration, or related field (or equivalent experience)
• 2-5+ years of experience in contracts administration, procurement, or related field
• Working knowledge of procurement processes, contract management principles, and compliance requirements
• Strong organizational skills with attention to detail and ability to manage multiple priorities

Physical Requirements

• Constantly perform desk-based computer tasks.

Salary/Benefits: The SETI Institute provides competitive salary, excellent benefits including health/dental/vision insurance, a flexible spending account for medical and dependent care, vacation, and sick leave. The Institute sponsors a retirement plan option upon fulfillment of eligibility.

The SETI Institute is an Affirmative Action Employer and members of underrepresented communities and demographics are particularly encouraged to apply, including women, people of color, LGBTQ and people with disabilities.

EEO/AA/Disability/Veteran Employer