Office Administrator

Salary Range: $42,440–$50,760 / annually, DOE Step into a highly visible role where organization, professionalism, and great service make a real impact every day. This Office Administrator will be the face of a global logistics company serving the cruise industry, managing front desk operations while providing hands‑on administrative and executive support, including calendar management, travel coordination, expense reporting, and office organization. The ideal candidate is polished, dependable, and detail-oriented with strong communication skills, solid computer proficiency, and the ability to stay organized when priorities shift. Previous office administration or receptionist experience is helpful, but attitude, professionalism, and the ability to learn are more important than direct industry experience. Responsibilities Serve as the first point of contact for visitors, creating a professional and welcoming experience from the moment they arrive Manage front desk operations including visitor sign‑ins, badge printing, guest assistance, and conference room coordination Support executives with domestic and international travel arrangements including flights, transportation, and itinerary coordination Manage executive calendars and scheduling through Microsoft Outlook Prepare and process expense reports while handling confidential information with discretion Order office supplies, monitor inventory, and keep the workplace organized and fully stocked Provide responsive administrative support to leadership and the broader office as priorities and business needs evolve Requirements Strong proficiency with Microsoft Office, particularly Outlook and calendar management Ability to confidently coordinate domestic and international executive travel Strong organizational skills with excellent attention to detail and follow‑through Professional, polished communication skills and a customer‑focused approach Ability to handle sensitive and confidential information with discretion Reliable, adaptable, and comfortable working in an environment where priorities can change quickly Clear professional English communication skills, with Italian or Spanish language skills considered a plus Healthcare benefits & Life insurance benefits 401(k) eligibility after three months of service 10 days of accrued PTO for employees with 1–3 years of service, increasing with tenure 6 fixed paid holidays each calendar year 3 floating paid holidays each calendar year If you’re organized, professional, and ready to take ownership of a role where your work is noticed. #J-18808-Ljbffr Boutique Recruiting