Executive Administrative Assistant III

Executive Administrative Assistant III

Ampcus Inc. is a certified global provider of a broad range of technology and business consulting services. We are in search of a highly motivated candidate to join our talented team. Responsibilities include:

• Understanding departmental priorities in order to effectively schedule and handle the vice president's time and workflow, maintain calendars, coordinating and scheduling travel itineraries.
• Scheduling and frequently arranging meetings on short notice, which involves extensive coordination and follow-up with other executives, directors, administrative assistants, and outside consultants. This person will provide similar support for several other leaders and colleagues in the department, as well.
• Maintaining necessary documentation to prepare and ensure accuracy of expense statements and invoices for departmental directors.
• Handling phone coverage, screening phone calls and appropriately directing callers.
• A wide range of administrative and general support duties including composing, editing and proofing correspondence, contracts, reports and/or presentations; handling sensitive and confidential materials and matters, while adhering to compliance procedures and processes.
• Interacting with client executives at all levels.
• Inputting and maintaining budgets, processing invoices and ordering supplies for the department.
• Making sure records management retention policies are followed for file maintenance. Coordinating and preparing complex documents including correspondence, reports and presentations.

Skills/qualifications include:

• An associate's degree (or equivalent experience), plus a minimum of 6 years of relevant experience.
• Strong organizational skills.
• Adept at tackling non-routine, complex projects and assignments with minimal mentorship.
• Ability to prioritize multiple tasks, work independently and make decisions in management absence.
• Excellent written and verbal communication skills.
• Advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel and Word).
• Ability to develop presentations and materials that are executive ready.
• Ability to interact with all levels within and outside of the company.
• Ability to maintain confidentiality.
• Understanding, influencing and/or serving people are important skills in completing responsibilities.

Ampcus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.