Associate Administrative Assistant

Overview

The ideal candidate will be a proactive and detail-oriented individual, able to multitask and support daily operations effectively. This position involves managing invoices, generating reports, communicating with customers, coordinating events, scheduling meetings, and assisting coworkers with various administrative needs. Additionally, the role shares cashier duties, including money management, processing checks, and handling important documents.

Responsibilities

Key Responsibilities:

• Invoice Management: Process and pay invoices, ensuring all documentation is accurate and up to date.
• Daily Tasks: Perform a variety of daily administrative tasks, including answering phones, running reports, updating records, and maintaining files.
• Customer Communication: Respond to customer inquiries, providing timely and professional service via phone, email, or in-person.
• Event Planning: Assist in planning, coordinating, and executing company events, meetings, and other special projects.
• Meeting Scheduling: Schedule and organize meetings, ensuring that all logistics are handled efficiently (room reservations, agendas, follow-ups).
• Offer assistance: To team members with any administrative tasks or special projects that arise.
• Cashier Responsibilities: Assist with cashier duties, including money management, processing checks, handling documents, and ensuring accurate financial transactions.
• Time Management: Effectively balance multiple tasks and prioritize work to meet deadlines.
• General Administrative Support: Handle office supplies, maintain office organization, and help with any other ad-hoc tasks as required.

Compensation and Benefits:

• The expected compensation range for this position is between $43,500 - $69,400.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

Personal Attributes:

• Cooperative and team-oriented, with a positive attitude.
• Ability to manage competing priorities and stay calm under pressure.
• Quick learner, adaptable to changing tasks and environments.
• Strong sense of responsibility and reliability.

Qualifications:

• Associates degree preferred.
• 3+ years of experience providing administrative support
• High level of computer proficiency and ability to become proficient in multiple IT applicants
• Microsoft suite knowledge and excel skills a must
• Must be a strong team player and assist others when necessary
• Excellent written and verbal communication skills
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency
• Outstanding organization, time management, and follow-up skills
• Responsible and reliable
• Self-motivated and proactive
• Aptitude to work with minimal supervision - set goals, create and implement action plans, and monitor progress toward goals

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Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.


All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.


PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age


If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.


Please view our Pay Transparency Statement