Program Operations Specialist - Department of Psychiatry and Behavioral Sciences

Job Description The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for a Program Operations Specialist to join their team. About this Opportunity Reporting to Athena Wong, the Program Operations Specialist is responsible for advancing organizational priorities by delivering high‑quality, strategic and operational support within its functional area. It drives impact by translating goals into actionable plans, fostering collaboration across stakeholders, and ensuring effective execution. Through its work, the role contributes to improved outcomes, enhanced efficiency, and sustained organizational success. This position is hybrid eligible. Key Responsibilities Program and Project Management: Plan, coordinate, and execute assigned programs and projects, including defining scope, managing timelines, and ensuring deliverables are completed successfully. (25%) Operational Support and Execution: Oversee day‑to‑day operations of programs, ensuring smooth implementation and adherence to established processes and priorities. (20%) Stakeholder Engagement and Coordination: Collaborate with cross‑functional teams and partners to align efforts, facilitate communication, and support shared objectives. (15%) Data Tracking, Analysis, and Reporting: Monitor program performance, analyze data, and prepare regular reports to assess outcomes and inform decision‑making. (10%) Process Improvement and Documentation: Identify opportunities to enhance efficiency, develop standardized processes, and maintain clear documentation of workflows and procedures. (10%) Strategic Support and Planning: Assist in translating organizational priorities into actionable plans and support long‑term planning efforts. (10%) Communication and Deliverable Development: Prepare presentations, updates, and materials to communicate program status and key initiatives. (5%) Compliance and Quality Assurance: Ensure programs adhere to policies, standards, and quality expectations while mitigating risks. (5%) Required Qualifications To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Minimum Qualifications Bachelor’s degree in Business Administration, Education, Health‑related discipline or related field, AND a minimum of three years of related experience, OR an equivalent combination of education and experience. Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager. Preferred Qualifications Experience as a program assistant or coordinator in an educational setting. Demonstrated commitment to appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds. About the Team The Department of Psychiatry and Behavioral Sciences ( within the UW School of Medicine is the third largest clinical department within the School of Medicine with 330 full‑time faculty members, 460 courtesy faculty members, and over 350 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $65 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department’s research mission involves over 100 faculty. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population‑based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development. Psychiatry is the third largest department in the School of Medicine and the largest non‑divisioned department. The overall annual operations funding from all sources is over $150 million. Compensation, Benefits and Position Details Pay Range Minimum: $69,720.00 annual Pay Range Maximum: $104,568.00 annual Other Compensation: Benefits: For information about benefits for this position, visit Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full‑Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives — on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem‑solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 ( To request disability accommodation in the application process, contact the Disability Services Office at View phone number on click.appcast.io or View email address on click.appcast.io. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law ( University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information. #J-18808-Ljbffr University of Washington