Accounting Specialist

Accounting Specialist

We're seeking a detail-oriented, reliable Accounting Specialist to own day-to-day accounting operations. As a staffing and recruitment agency serving US-based clients, we've built our finance function on precision and accuracy. You'll be the steady hand behind the scenes, keeping our books clean, accurate, and audit-ready while collaborating with our Finance Manager and support team. Your meticulous work ensures cash flow visibility, compliance, and operational efficiency.

Benefits and Compensation

• Permanent Work from Home
• Paid Time Off
• Monthly Performance Bonus
• Annual Bonus
• Health Allowance

What you'll do

• Daily & Weekly Accounting Operations: Receive, code, and enter vendor invoices into Xero on same-day basis, verify invoice accuracy against POs, receipts, and contracts. Perform daily cash receipts recording and maintain accurate A/R balances. Post bank transactions, compile preliminary bank reconciliations weekly, and identify discrepancies for resolution.
• General Ledger & Account Reconciliations: Maintain meticulous GL account reconciliations across all balance sheet accounts (bank, credit card, prepaid, fixed assets, accruals, intercompany). Verify monthly account balances with supporting schedules, identify and resolve reconciliation variances with precision. Flag unusual transactions and maintain audit trails for all GL activity.
• Payroll & Collections Support: Gather timesheets and hours data bi-weekly to support payroll computations. Track overdue accounts, prepare A/R aging reports, and monitor collections metrics.
• Month-End Close Preparation: Compile accrual schedules, prepaid, amortization schedules, and depreciation data. Prepare intercompany transaction reconciliations. Support billing and cost allocation data compilation. Maintain close checklists and ensure all reconciliations are documented and ready for review.

What you'll bring

• Demonstrated proficiency in Xero (required), this is our core platform.
• 2-3 years of hands-on accounting experience in payroll, A/P, A/R, or general accounting.
• Exceptional attention to detail, obsessive about accurate reconciliations and GL balances.
• Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• Solid understanding of both cash and accrual accounting methods.
• Ability to manage multiple tasks and meet hard deadlines without sacrificing accuracy.
• Clear, professional written and verbal communication skills.
• A problem-solving mindset, you know when to solve something yourself and when to escalate.

How you work

• Accuracy first: You take pride in error-free work and understand that precision drives trust.
• Independence: You work well autonomously, own your deliverables, and flag issues early.
• Attention to detail: You catch what others miss and verify data at every step.
• Teamwork: You communicate clearly, ask good questions, and identify or suggest opportunities for process improvement.
• Continuous learning: You stay current on accounting best practices and platform features.
• Reliability: You show up, follow through, and can be counted on when deadlines matter.
• Ethics: You act with integrity and honesty in every interaction.