Executive Assistant - Ambulatory Operations Improvement - Full Time 8 Hour Days (Non-Exempt)(Non-Union)

Executive Assistant

The Executive Assistant provides administrative support to the Chief Officer or Executive Leader and is responsible for office supervision including organizing office functions, providing work and direction to clerical support staff, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, and performing independent and collaborative projects as needed.

Essential Duties

• Administers operations of the Officer or Executive Leader's office.
• Provides personnel management for the Officer or Executive Leader's office.
• Establishes and maintains contact with faculty and/or staff members reporting directly to a dean or other university executive.
• Manages special department projects on behalf of dean or other university executive.
• Participates in department planning and implementation processes, as assigned.
• Develops and maintains effective communications program within department.
• Assists in development, preparation and delivery of reports, publications, speeches, presentations, official correspondence, etc., as needed or as assigned by the Officer or Executive Leader's office.
• Assists in fundraising, public relations and other activities at dean or other university executive's request, including representing department at assigned functions, seeking out funding sources, preparing grant applications, proposals, and/or presentations.
• Maintains currency with organizations and publications in field, updates executive on new developments, and advises on information deemed significant to department operations.
• Assists in student relations, as needed.
• Develops and implements security related procedures such as office opening and dosing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's aim prevention and suppression programs and services. Ensures dissemination of security related information to staff.
• Performs other duties as assigned.

Required Qualifications:

• High school or equivalent.
• 5 years Previous secretarial experience.
• Experience in supervising administrative operations of multi-faceted.
• Demonstrates excellent verbal and written communication skills.
• Computer literacy in word processing, spreadsheets, etc.
• Microsoft Office knowledge.
• Organization/time management skills.
• Able to function independently and as a member of a team.

Preferred Qualifications:

• Specialized/technical training Formal secretarial training or equivalent education.

Required Licenses/Certifications:

• Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)