Administrative Assistant Catholic Charities

Job Description

Job Description

Description:

Catholic Charities of South Jersey is seeking an organized, creative, experienced professional to fill the role of Administrative Assistant to the Executive Director. The person will support the work of the Executive Director and assist the leadership team, including the Community Development Coordinator in this social service agency that serves six counties in South Jersey. The candidate needs to have excellent computer skills, experience in a similar role, ability to work with a variety of staff, multi-task, learn quickly, and prioritize well. This is a diverse agency rooted in Mission and dedicated to serving those in need.

ESSENTIAL DUTIES AND RESONSIBILITIES:

1. Creatively assist the ED with various projects including networking, marketing, data analysis, report generation, and partnership development

2. Efficiently assist the ED with various meetings including scheduling, preparation, compiling meeting notes, and follow up

3. Successfully organize, monitor, and execute financial donations including sending acknowledgments

4. Contribute/participate in all aspects of the annual dinner fundraiser including meeting preparation, distribution of materials (mail-merge), and assist the Development team for event matters.

5. Support program leadership team with various tasks including arranging travel, scheduling meetings and interviews, new hire onboarding, staff training.

6. Assist leadership with various grant related tasks including documents management, securing signatures, and record keeping.

7. Liaison with other departments throughout the Diocese to help sustain communication and workflow.

8. Help ensure safety and compliance amongst the team by assisting with trainings, incident reports management, and monitoring a safe work environment.

9. Work closely with the Community Development Coordinator for social media, marketing, parish relations, basic need donations, and event planning and management.

10. Execute onsite secretarial and office management tasks including but not limited to:

• Answer phones, relay messages

• Mail management

• Manage office and kitchen supplies inventory, manage service contracts

• Order print material, make in-house business cards, labels, etc.

• Create signs, flyers, notices, etc.

11. Other duties as assigned

EDUCATION/EXPERIENCE:

• Associate Degree required

• 3-5 years of experience with business/administrative work

• Experience in a social services/non-profit agency preferred

QUALIFICATIONS/SKILLS:

• Commitment to the mission

• Excellent interpersonal and communication skills

• Excellent computer skills including ability to create flyers, newsletters, reports, etc., mail merge, data management and synthesis, use of Microsoft suite including Excel, Outlook, Power Point, etc., 

• Strong time management and organizational skills

• Ability to problem solve, work independently and with others

• Ability to work in a fast-paced environment with a diverse work group

• Quick learner, receives and uses feedback well

• Ability to prioritize tasks while being flexible to changing demands

Pay Range: $41,500 to $43,500

Benefits

• Health, Dental & Vision Insurance

• Defined Contribution Plan

• Life insurance

• Supplemental Life Insurance

• Short & Long-Term Disability

• Accident & Critical Illness Insurance

• Hospital Indemnity Insurance

• Paid Holidays, Paid Vacation, Sick & Personal Time

Requirements: