Operations Assistant

Express Employment Professionals Defunct

Job Full Description

Construction Operations Assistant

Summarized Job Description

Strategic assistance with operational and administrative management of projects.

Assisting operational staff; Director of Operations, Project Manager, Etc.

Contract Management:

• Project buyout. Drafting and issuing trade contracts.

• Tracking execution of contracts.

• Collecting, logging, and monitoring trade contractors' insurance coverages.

• Change Management

o Drafting, routing, and tracking of Owner change orders.

o Drafting, routing, and tracking of Trade Contractor change orders.

Financial Management:

• Establishment and updating of the project budgets.

• Coordination and execution of billings / pay applications with project Owner and Architect representatives.

• Coordination of Trade Contractor and Owner billings with ACI accounting personnel.

• Establishment and updating of the project schedule of values (SOVs).

• Collecting and processing Trade Contractor's monthly payment applications.

• Drafting and finalizing the Owner payment monthly applications.

o Collection and verification of Owner payment application back-up documentation.

• Monthly processing and distribution of Trade Contractor payments.

o Collection and verification of lien releases.

§ FL Mech's Lien Laws.

§ Notices of Non-Payment responses.

• Initiating, coordination and tracking of Owner direct purchasing. See ACI established ODP procedures.

o Request for PO's.

o Change Management

o Drafting, routing, and tracking of associated Owner deductive change orders.

Documenting material deliveries.

o Verification and processing of associated invoices; monthly vouchers with declining balances.

o Monthly reconciliation of PO balances

Misc. Administrative

• Securing and tracking execution of ACI Bonds & Insurances.

• Misc. filing / document management.

• Project Closeout.

o Collecting, assembling, routing, and transmittal of project specific closeout documentation. PM is responsible to review and approve final closeout:

§ Warranties

§ As-Builts

§ Final lien releases

§ Etc.

Misc. Accounting / HR:

• Processing payroll timesheets; Data entry.

• Processing of invoices.

• Processing payments.

Software Resources:

• MS Outlook

• Procore or similar PM Database

• Excel

• Word

• SAGE Timberline - Accounting Software

Jacksonville (Southeast), FL
3435
9143 Philips Highway
Suite 150
Jacksonville, FL 32256

Apply

Vacancy posted 5 days ago

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