Office Administrator

Job Description

Job Description

Office Administrator  | $28-$30/ hr  |  M-F 7:30-4:30 (subject to change)| On-site |  Temp-to-hire  

What Matters Most

• Competitive Pay of $28-$30/ hr  
• Schedule:  M-F 7:30-4:30 (subject to change)
• Location: Vancouver, WA 98684  
• Temp-to-hire opportunity with career growth and stability

Job Description

Our client is seeking a proactive and customer-focused Office Administrator to serve as the face of their growing office while ensuring day-to-day operations run smoothly. This highly visible role combines front desk reception, office administration, facilities coordination, and workplace support, requiring someone who thrives in a fast-paced environment and takes pride in creating an organized, professional, and welcoming workplace. The ideal candidate is a self-starter with exceptional organizational skills, a service-oriented mindset, and the ability to anticipate needs, solve problems, and support both employees and visitors with a high level of professionalism.

Responsibilities :

• Serve as the primary point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming office environment. 
• Greet and screen visitors, manage office access, and direct guests to the appropriate team members. 
• Coordinate incoming and outgoing mail, shipping, deliveries, and high-volume printing and document preparation. 
• Support daily office operations by monitoring supplies, ordering inventory, and coordinating with vendors and service providers. 
• Ensure conference rooms, common areas, break rooms, and shared spaces are clean, organized, and meeting-ready. 
• Identify and coordinate resolution of office maintenance and facilities issues. 
• Assist with meeting logistics, including room setup, food and beverage coordination, and event support. 
• Provide administrative support to office staff, including scheduling assistance and other ad hoc projects. 
• Manage multiple administrative requests while ensuring timely and accurate completion. 
• Maintain a safe, secure, and organized workplace by monitoring office activity and addressing operational needs proactively. 
• Build positive relationships with employees, vendors, and visitors while delivering exceptional customer service. 
• Support office growth and expansion initiatives by helping maintain an efficient and well-organized workplace. 
• Perform additional office administration, facilities, and workplace support duties as needed.

Qualifications and Requirements:

• Previous experience in office administration, office management, reception, workplace services, or administrative support. 
• Strong customer service skills with the ability to serve as a professional and welcoming first point of contact. 
• Excellent verbal and written communication skills. 
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities. 
• Proactive, self-motivated, and able to work independently with minimal supervision. 
• Strong problem-solving skills with the ability to anticipate office needs and take initiative. 
• Experience coordinating office operations, vendors, supplies, shipping, mail, and general facilities support. 
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel. 
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion. 
• Team-oriented with a positive attitude, low ego, and a collaborative approach to supporting others. 
• Comfortable working in a fast-paced, onsite office environment five days per week. 
• Ability to occasionally lift and move office supplies, packages, or equipment. 
• Experience supporting office expansions, workplace projects, or facilities operations is a plus. 
• Experience as an Office Manager, Office Administrator, Receptionist, Workplace Experience Coordinator, or Office Services Coordinator is preferred.

Benefits and Perks (upon conversion) :

• Competitive compensation package 
• Medical, dental, and vision insurance with company-paid premiums 
• Retirement savings plan with employer match 
• Company-paid life, AD&D, short-term, and long-term disability insurance 
• Employee Assistance Program (EAP) for confidential support and wellness resources 
• Healthcare concierge support to help navigate benefits and services 
• Employee discounts and additional company perks 
• Supportive environment focused on professional growth and development 

Your New Organization:

A privately held financial services firm focused on retirement planning and long-term wealth strategies. The company provides personalized financial guidance to help clients manage and grow their retirement assets, combining market expertise with tailored planning solutions.