Office Assistant

Office Administrative AssistantProvide office administrative support to project management team or department or may be one or more people.Position Responsibilities And Duties:Ability to perform all essential duties of Junior Administrative AssistantAnswer phones - screen/handle routine items and direct calls as appropriateGreet clients, visitors, and vendors in a professional manner, direct to appropriate personProcess incoming and outgoing mail including UPS, courier service and Federal Express; sort, prioritize, and distribute, handle items not requiring supervisor's attentionManage shipping and receiving for the office, create labels, purchase stamps, occasionally make trips to the post office for certified mailMaintain office phone list and email group distribution listManage and provide support with office vendor management to include janitorial services, security system, coffee services, processing invoices and submission of building maintenance requestsAssist with travel arrangements, planning itineraries and scheduling meetingsAssist with new hire onboarding and scheduling assistance as required, order required equipment, parking passes, fuel cards and prepare new hire boxes.Assist with setting up new vendors in cost management system and processing credit applicationsAssist with general administration management of office/facilities, including assistance with office moves, water plants, clearing, order catering and setting up of office workstations for new hires.Maintain inventory of office and breakroom supplies while keeping monthly budget in mindMaintain conference room and office room appearanceEvent management support for Regional Event Coordinator and other office events as assignedOccasional travel between offices may be requiredOrder and distribute plansComplete other responsibilities as assignedMinimum Skills And Requirements:Ability to keyboard 45 wpm accuratelyWorking knowledge of general office procedures and office machinesProficient in English verbal communication skills, including professional telephone mannerExcellent organizational skills, ability to prioritize, and comfortable working independentlyValid drivers licenseAdditional Skills Or Knowledge A Plus:Minimum two years secretarial or clerical experience in addition to above trainingPublic Notary in applicable stateBluebeamCMiC