Office Manager

Job Description

Job Description

Are you the person who notices what needs to be done before anyone has to ask? If you love keeping things organized, solving problems on the fly, and making sure an office runs like a well-oiled machine, this could be your next move!

OFFICE MANAGER

LOCATION

Scottsdale, AZ | Onsite

COMPENSATION & SCHEDULE

• $22–$25 per hour

• Full-time; in-office presence required 5 days per week

ROLE IMPACT

Support the day-to-day operations of a 24/7 Arizona Operations Center by maintaining a secure, organized, and employee-ready workplace. This role serves as the primary on-site Office Services contact, coordinating facilities, employee onboarding, vendors, physical access, office projects, and workplace services while following established security protocols and escalation procedures.

KEY RESPONSIBILITIES

• Oversee daily workplace operations, including shared spaces, pantry and supplies, mail, shipping/receiving, seating, parking, and general workplace readiness.

• Coordinate employee onboarding logistics, including workstation readiness, desk assignments, equipment, badges/access, parking, and day-one support.

• Coordinate property management and workplace vendors for maintenance, repairs, cleaning, furniture, moving, deliveries, shredding, and other office services.

• Maintain seating charts, office inventory, equipment, supplies, and workstation readiness; partner with IT on equipment deployment and storage.

• Support office moves, workplace projects, employee events, leadership visits, emergency preparedness, purchasing, invoices, expenses, and operational records.

MINIMUM QUALIFICATIONS

• 2+ years of experience in office services, workplace operations, facilities coordination, office management, hospitality, or a related role.

• Strong organizational skills, attention to detail, communication skills, and ability to independently manage multiple priorities through completion.

• Demonstrated professionalism, discretion, and security awareness, with the ability to consistently follow policies, procedures, access controls, and escalation protocols.

CORE TOOLS & SYSTEMS

• Google Workspace

• Slack

• Workplace and facilities management systems

• Access control systems

• Expense management systems

• Project management systems

PREFERRED SKILLS

• Experience coordinating vendors and partnering cross-functionally with IT, Security, People, and Facilities teams.

• Experience supporting a call center, operations center, or other 24/7 workplace environment.

• Comfortable with hands-on responsibilities, including workstation setup, moving supplies/equipment, and supporting office moves.

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