Office Manager Assistant

Job Description

Job Description

Our client is in need of an Office Manager Assistant to support day-to-day administrative and operational activities for the leadership team. This position is ideal for someone who thrives in a fast-paced office setting and can keep multiple priorities organized with accuracy and professionalism. The role will contribute to smooth office operations by coordinating schedules, maintaining records, assisting with administrative duties, and supporting ongoing business needs.

Responsibilities:

• Coordinate daily office activities to keep workflows organized, efficient, and aligned with business priorities.

• Track office supply levels, place replenishment orders, and ensure essential materials are available for staff.

• Provide guidance and support to front office and administrative personnel to maintain consistent office coverage and service quality.

• Arrange meetings, appointments, and shared workspace usage while managing calendars for smooth scheduling.

• Maintain organized filing systems, operational documents, and other business records with strong attention to detail.

• Assist with timesheet collection, payroll-related documentation, and upkeep of employee administrative records.

• Support onboarding tasks for new team members, including document preparation and coordination of introductory office logistics.

• Work with vendors to schedule services, oversee office maintenance needs, and coordinate equipment repairs when necessary.

• Prepare reports, presentations, correspondence, and other administrative materials for managers and department leaders.

• Handle incoming and outgoing mail, shipping activity, routine expense tracking, and additional administrative projects as assigned.

• Experience supporting office administration, operations coordination, or a similar business support function.

• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook; experience with Online QuickBooks is preferred.

• Ability to manage calendars, records, supply ordering, and multiple administrative tasks with a high level of accuracy.

• Working knowledge of payroll support, accounts payable processes, and expense monitoring.

• Strong communication and interpersonal skills with the ability to interact professionally with employees, vendors, and leadership.

• Demonstrated organizational skills, sound judgment, and the ability to handle sensitive information discreetly.

• Background in vendor coordination, customer service, and general receptionist or front desk support duties.