Office Manager

Job Description

Manages administrative activities and procedures to ensure staff, equipment, supplies, and other resources are used effectively and economically. Supports department leaders to carry out office administration policies, programs, and activities that minimize disruptions to normal operations.

Responsibilities

• Organizes and directs office services and day-to-day operations and procedures to include bookkeeping, preparation of reports, coordinating medical staff appointments, mail and messenger services, records management, facilities management, and other administrative/clerical services as assigned.
• Researches, evaluates, and recommends office supplies and equipment purchases to minimize costs and meet department's operational needs.
• Coordinates and completes related human resources activities for recruitment and hiring of new faculty and staff.
• Oversees reporting of automated and manual time card transactions.
• Provides human resources support for department(s) or designated area(s) and acts as departmental liaison to Payroll, Human Resources or other Institution offices.
• Maintains and coordinates personnel record keeping and transactions for the department including staff recruitment, appointments, status changes, special leave requests, terminations, attendance records and department performance evaluations.
• Manages and coordinates the activities of office personnel by determining work procedures and assigning duties.
• Reviews work for exactness, neatness, and conformance to policies.
• Serves as a liaison between staff and departments to coordinate and provide overall continuity of staff activities.
• Performs all other duties as assigned.

Qualifications

• Managerial/Supervisory: Ability to plan, assign, delegate and/or supervise the work of others.
• Knowledge: Demonstrated knowledge with administrative processes.
• Proficiency with Microsoft Word, Excel, PowerPoint, Internet Explorer, and Outlook.
• Confidentiality: Ability to process and handle confidential information with discretion.
• Organizational Skills: Excellent organizational, prioritization, time and project management abilities.
• Communication: Excellent written, verbal, and interpersonal communications skills.
• Ability to establish and maintain effective working relationships.

Education

• Bachelor's Degree is required.

Required Skills

• Five (5) years administrative experience is required.