Building Division Administrative Specialist II

Administrative Assistant

Sarasota County Government

$16.03 – $20.24 based on your experience

Location: 1001 Sarasota Center Boulevard, 34240, Sarasota, FL

Job Type: Full-Time

Department: Planning & Development Services

Closing Date: Continuous

About Our Job

In this role you'll provide administrative support for the Building Official's office in a fast-paced work environment providing high level customer service, clerical, secretarial, processing, and financial related duties. This position has a high level of customer interaction and will build and foster positive working relationships and maintain an excellent customer service standard when interfacing with both internal and external customers.

Job Description:

Primary administrative assistant for the Building Official in handling daily workloads, issues/complaints, plan, arrange and maintains appointments in calendar(s), creates memos/letters, travel vouchers and other correspondence, etc.

Coordinate assignments for the Building Official and ensures that deadlines are met.

Research & prepare draft responses for administrative or commission assignments (coordinate work assignments & projects for division), ordinances, resolutions and proclamations which includes cover memos, staff reports, research, charts, Power Points, etc. for eGenda process.

Research and prepare draft ordinances/resolutions for management and coordinate with necessary departments for review.

Handle eGenda/eCar entry as necessary and coordinates with appropriate staff to complete packets for Building Official's office.

Maintain records & vital information for the Building Official's office.

Act as point of contact among customers, staff, and other department staff for the Building Official's office.

Assist with customer issues on behalf of the Building Official by coordinating with appropriate supervisors/liaisons/analysts while keeping the Building Official apprised with up-to-date information.

Delegate customer inquiries to appropriate supervisor/manager and follows up with building official, as necessary.

Assist with mail distribution for Planning & Development Services (PDS) department staff at office location.

Liaison to the Development Services Advisory Committee (DSAC) and Building Code Board of Adjustments and Appeals (BCBAA) including recording secretary for both advisory boards.

Handle advisory board appointments & advisory board annual reports in eGenda process.

Coordinates schedule for presentations to DSAC and BCBAA.

Track & report on Census information for the Building Division.

Run reports for Building Official for strategic and business planning purposes.

Work with Business Professional/Analyst staff to ensure accuracy of reports.

Conduct initial review of new state application licensure paperwork submitted for Building Official review and signature.

Make necessary copies to distribute and enters information for certified mail of applications for Department of Business and Professional Regulation (DBPR).

Assist the Deputy Building Official or other management, when requested.

Provide backup assistance to administrative support for Flood Damage Prevention Program within Planning & Development Services, Building Division.

Work Hours: Monday – Friday, 7:30 a.m. – 4:30 p.m.

About You

Minimum Qualifications:

High School Diploma or GED

2-5 years of administrative and computer experience

NOTE: Once year of college may substitute for one year of experience.

Must be Florida Notary or have the ability to obtain within three (3) months from date of hire.

Preferred Qualifications:

College coursework in Business from an accredited college or university

Related professional certification

Experience with building department and/or construction industry.

About Everything Else

Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more!

For more information about employee benefits, please click this link or visit SCGov.net for additional information.

Utilize our award-winning wellness program including free gyms and classes at multiple Sarasota County Government locations.

Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)

Sarasota County – Many Voices, One Team.

Diversity, equity and inclusion (DE&I) are the keys to serving, representing and understanding our community. We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different and are committed to creating a culture of understanding and respect where our employees realize that we are stronger together.

Our vision is to have a diverse, equitable and inclusive workplace that attracts, develops, retains and engages a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

Sarasota County Government promotes diversity and inclusion in its workforce and does not discriminate on the basis of race, color, gender identification or expression, genetic information, religion, national origin, marital status, age or disability. A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call View phone number on click.appcast.io.

Government employers are drug-free and tobacco-free environments, EEO/AA/ADA employers, and they prohibit discrimination in all services, programs or activities.

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.