Administrative Assistant

Administrative Assistant

This job is with Encode, Inc a fully owned subsidiary of Lancesoft. Location: Lexington, MA. Duration: 3 years Contract. This is 100% onsite job.

Primary responsibilities:

• Help ensure smooth coordination and management of all administrative activities for a highly dynamic office.
• Manage Group training requirements, support onboarding and offboarding of new employees, coordinate meeting arrangements, standardize and organize Group processes, and support various special projects as needed.
• Demonstrate strong calendar management skills, including scheduling meetings and appointments, proactively coordinating complex calendars, anticipating conflicts, managing priorities and adjusting schedules in response to changing needs.
• Answer phones, book travel, process expense vouchers, escort visitors, process electronic shopping carts and PCard purchases, maintain supplies, type memoranda, enter timesheets, file both paper and electronic information, and process a variety of Laboratory forms.

The candidate must be able to set priorities, and manage multiple concurrent tasks. Must be able to work effectively with a broad range of levels both within and outside the organization. Must be able to work independently and take initiative, while also collaborating effectively with peers and following direction from leaders. Outstanding written and oral communication skills are essential. Extensive experience with Microsoft Office suite is required. Position requires handling of classified material.

Requirements:

• High school diploma, GED or equivalent is required, post high school education preferred.
• A minimum of 5 years of progressively responsible administrative experience.
• Strong administrative skills; self-confidence, attention to detail, mature judgment, cooperative and a responsible attitude, and a conscientious and organized approach to work in a changing environment along with the ability to work effectively in a team environment and possess great flexibility.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required, familiarity with SAP is preferred.
• Handle sensitive information in a confidential manner.
• Provide polite and professional communication.
• Effective listening and problem-solving skills, attention to detail, be well-organized and able to prioritize multiple complex tasks.

EEO Employer

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.