Administrative Coordinator

Job Description

Job Description

We are looking for a highly organized Administrative Coordinator to support a growing real estate and property operation in Charlotte, North Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys balancing customer communication, scheduling, and detailed administrative work in a fast-paced office environment. In this role, you will help keep sales and closing activities on track while providing dependable support to both clients and internal teams.

Responsibilities:
• Enter and maintain contract information, home selections, and related records with a high level of accuracy.
• Monitor each transaction from initial agreement through closing and follow up on milestones to keep the process moving forward.
• Communicate with customers regarding timelines, appointments, and important updates throughout the sales and settlement process.
• Arrange closing schedules and coordinate required details with lenders, attorneys, title partners, and other involved parties.
• Prepare and organize settlement paperwork to ensure documents are complete and ready for review.
• Provide day-to-day administrative support for operational and construction-related activities within the local division.
• Manage calendars, respond to inbound inquiries, and assist with general office coordination as needed.• At least 2 years of administrative or office support experience with strong attention to detail.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Strong attention to detail with the ability to manage multiple priorities accurately.
• Clear written and verbal communication skills with a customer-service mindset.
• Ability to work independently while also contributing effectively within a team setting.
• Experience with scheduling, calendar coordination, and handling inbound calls.
• Background in real estate, homebuilding, sales support, or settlement administration is preferred.