Office Manager

Job Description

Job Description

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Stratus Building Solutions of Charlotte is currently looking for an experienced Office Manager with a desire to provide administrative and clerical support to the company. Our ideal candidate has 3-5+ years of office management and/or some bookkeeping experience, is technologically savvy, organized, detail oriented, personable, and has strong communications skills. The candidate must be professional, a team player and thrive in a fast-paced environment while maintaining strict confidentiality in all matters.

Responsibilities and Duties:
Provide administrative support such as filing, answering phones, responding to emails, preparing documents/presentations, scheduling meetings, data entry, and processing incoming mail

• Maintain inventory control within all areas of the office (office supplies equipment, & inventory ensuring timely orders)

Assist with accounting including posting daily deposits and processing accounts payables & accounts receivable transactions
Communicate with clients about billing discrepancies and questions. Initiate collections on past-due accounts & engage management over any AR problems
Manages customer consumables program including order entry and delivery verification
Works with operations and sales to ensure completion of all necessary documentation for all transactions.
Perform or assist with unit franchises sales and development
Work with marketing for social media and/or other communications
Perform other duties as may be assigned by the President and/or Regional Director.

Qualifications and skills:
*Fluent in English & Spanish.

• 3-5+ years experience working in an administrative capacity in an office.
• Excellent written and verbal communication skills in both languages
• Knowledgeable about Microsoft Office Suite, QuickBooks Online, and CRM systems (HubSpot)
• Strong organization and time management skills with the ability to manage multiple projects
• Strong customer service orientation professional with a positive attitude and eager to help when working with customers
• Must be able to lift/bend/carry around 25 lbs. as needed. Example: office supplies, marketing materials, etc.
• Some bookkeeping/accounting knowledge is a plus
• Previous experience in a Franchise environment is a plus

Job Type: Full Time Desired, Day Shift

Compensation: Competitive base salary with significant bonus potential
Total Compensation: $45,000 - $60,000+

Benefits:
Health Insurance
Dental
Vision
Paid Time Off

Education:

• High School Diploma or Equivalent
• Associates or Bachelors Degree a plus

Work Location: On location