Admin Assistant

Job Title: Administrative Receptionist Schedule: Monday-Friday 8:30 am 5:00 pm Reports to: Administration Department Manager About Us Legacy Four Management Solutions supports over 70 Kinsmith Finance locations across the Southeastern United States. Our teamsincluding a strong administrative departmentplay a critical role in ensuring operations run efficiently, accurately, and consistently across every location. Position Summary: The Administrative Assistant plays a key role within the Administration Department by managing core operational processes and ensuring follow-through across multiple areas of the business. This role partners closely with the Administrative Department Manager to support departmental operations, manage key processes, and ensure follow-through on critical initiatives. Responsibilities include vendor coordination, consumer feedback follow-up and reporting, inventory management, and compliance-related tasks. This position requires strong organization, attention to detail, and the ability to manage multiple priorities while maintaining accuracy, accountability, and consistency in all work. Key Responsibilities: Manage vendor relationships, including communication, coordination, and issue resolution Track, follow up, and report on consumer feedback to ensure timely and accurate resolution Oversee marketing and office supply inventory, including ordering, tracking, and distribution Coordinate and support agent licensing processes, including applications, renewals, and compliance tracking Monitor and manage alarm systems, including issue tracking and vendor coordination Perform corporate credit card reconciliation and assist with expense tracking Maintain compliance-related inventory and ensure records are accurate and up to date Investigate and resolve billing discrepancies with vendors and internal teams Support department reporting and assist with process improvements as needed Provide backup support for the Administrative Receptionist, including answering calls and assisting with front office coverage as needed Ensure all tasks are completed in alignment with established processes and department standards Desired Skills & Qualifications: Proficiency in Microsoft Office (Excel, Word, Outlook) Strong organizational and time management skills with the ability to manage multiple priorities High attention to detail and accuracy in all work Strong communication skills, both written and verbal Ability to work independently and follow through on tasks with minimal supervision Problem-solving mindset with the ability to investigate and resolve issues effectively Experience with vendor coordination, reporting, or administrative operations preferred Ability to adapt in a structured, fast-paced environment Professional demeanor with a positive, team-oriented attitude Willingness to support team needs and provide backup coverage when necessary Why Youll Love Working Here At Legacy Four, youll be part of a structured and supportive team where your work directly impacts daily operations across multiple areas of the business. This role offers hands-on experience in vendor management, reporting, compliance, and operational coordination, giving you the opportunity to build a well-rounded administrative skill set. Youll work closely with leadership and play a key role in managing processes, resolving issues, and ensuring follow-through on important initiatives. Our team values accountability, organization, and consistency, and provides a clear framework for success while supporting your growth and development. Kinsmith Finance