Business Operations Executive Assistant

Responsibilities Manage complex calendars and scheduling for members of the Commercial Executive Management team Proactively track and follow up on actions, approvals, and requests to ensure timely completion Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and detailed itineraries Organize and support meetings, customer visits, site visits, workshops, and other business events Provide high-quality day-to-day administrative support to senior leaders Process and coordinate expense claims while supporting approval workflows for executives and their teams Act as a key point of contact for internal stakeholders and support executive communications Provide cover and support for the Business Operations Executive Assistant when required Collaborate with the wider Executive Support team to ensure seamless support across the business Support site-based activities and events, including town halls, leadership visits, and large-scale employee gatherings Requirements Typically 5 years' experience in a Personal Assistant, Executive Assistant, or similar senior administrative role Strong organizational skills with the ability to manage multiple priorities and deadlines effectively Ability to work independently with minimal supervision while maintaining a proactive approach Excellent planning, coordination, and time management skills Strong communication skills with excellent written and spoken English High levels of discretion and experience handling sensitive and confidential information Proficient with digital tools and office technologies A collaborative team player who builds positive relationships across all levels of the organisation Flexible in approach, with the ability to accommodate occasional early starts or late finishes when required Core Competencies Demonstrates strong organizational and time management skills while providing high-quality administrative support to senior leaders. Proficient in managing complex calendars, coordinating travel arrangements, and facilitating effective communication across the organization. Highest-signal resume keywords Calendar Management Travel Coordination Administrative Support Communication Skills Organizational Skills Hard Skills Expense Processing Meeting Coordination Itinerary Planning Action Tracking Approval Workflow Management Soft Skills Proactive Approach Collaboration Relationship Building Discretion Flexibility Industry Keywords Executive Support Senior Administrative Role Confidential Information Handling Tools & Technologies Digital Tools Office Technologies #J-18808-Ljbffr Jobtailor