Payroll Manager

Job Description

Job Description

Payroll Manager  | $100 ,000-$125 ,000 | On-site | M-F 8-5 |  Direct Hire

What Matters Most

• Competitive Pay of $100,000-$125,000
• Schedule:  M-F 8-5 
• Location: Houston, TX 77056   
• Direct Hire opportunity with career growth and stability

Job Description

Our client, an established multi-entity organization, is seeking an experienced Payroll Manager to serve as the sole payroll subject matter expert across several affiliated companies. This highly autonomous role oversees end-to-end payroll administration, multi-state compliance, retirement plan administration, deferred compensation programs, benefits-related payroll functions, and payroll system management. The position offers broad exposure to executive leadership and business operations, with responsibility for advising on regulatory changes, process improvements, and enterprise-wide payroll strategy.

Responsibilities :

• Lead and manage end-to-end payroll operations for multiple affiliated business entities. 
• Ensure compliance with federal, state, and local payroll regulations, tax requirements, and wage and hour laws. 
• Administer and maintain payroll systems, including configuration updates, employee records, earnings and deduction codes, and reporting functions. 
• Review payroll-related accounting activity, reconcile payroll accounts, and support financial reporting requirements. 
• Oversee retirement and deferred compensation program administration in partnership with third-party providers and plan advisors. 
• Monitor benefits-related payroll deductions and coordinate with vendors to ensure accuracy and timely resolution of issues. 
• Provide governance and compliance oversight for international payroll activities managed by in-country teams. 
• Support year-end payroll activities, including tax reporting, reconciliations, and annual system setup. 
• Serve as an internal resource for leadership and HR teams on payroll matters, regulatory developments, and policy interpretation. 
• Coordinate with external payroll, benefits, and compliance partners to implement process improvements and resolve complex issues. 
• Assist with employment verifications, unemployment claims, audits, and other payroll-related administrative matters. 
• Identify opportunities to improve processes, strengthen controls, and enhance operational efficiency across payroll functions.

Qualifications and Requirements:

• 10+ years of progressive payroll experience, including responsibility for complex, multi-entity payroll operations. 
• Strong knowledge of multi-state payroll regulations, tax compliance, wage and hour requirements, and payroll best practices. 
• Experience administering payroll through ADP Workforce Now or a comparable enterprise payroll platform. 
• Demonstrated ability to independently manage payroll processes with a high degree of accuracy, confidentiality, and accountability. 
• Experience supporting retirement plans, including 401(k) administration and coordination with third-party service providers. 
• Familiarity with nonqualified deferred compensation plans and related compliance considerations preferred. 
• Bachelor's degree in Accounting, Finance, Human Resources, Business, or a related field preferred; equivalent experience may be considered. 
• Professional payroll certification (CPP or FPC) preferred. 
• Strong analytical, reconciliation, reporting, and problem-solving skills. 
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications. 
• Experience collaborating with leadership, HR, finance, and external vendors on payroll-related matters. 
• Excellent organizational, communication, and time-management skills with the ability to manage competing priorities. 
• Knowledge of international payroll oversight or cross-border payroll compliance is a plus. 
• Ability to interpret regulatory changes and communicate business impacts to stakeholders at various levels of the organization.

Benefits and Perks:

• Competitive compensation 
• Comprehensive health and wellness benefits 
• Retirement savings plan with company match 
• Paid time off and company holidays 
• Life and disability insurance 
• Employee assistance and mental wellness programs 
• Professional development and career growth opportunities 
• Employee recognition and referral programs 
• Team events and collaborative culture 
• Additional employee discounts, resources, and voluntary benefits 
• Work-life balance and flexibility initiatives 

Your New Organization:

A well-established private investment and operating company with a diversified portfolio of businesses across multiple industries. The organization takes a long-term approach to growth and is known for its stable leadership, collaborative culture, and commitment to operational excellence. Employees benefit from a professional, relationship-driven environment that values accountability, continuous improvement, and career development.