Assistant Front Office Manager

ESSENTIAL FUNCTIONS Assist the Front Office Manager with daily operation of the Front Desk, coordinating with other departments to manage Guest satisfaction. Assist with day‑to‑day operation by ensuring staffing, service and financial standards are met. Prepare relevant reports or documentation as needed. Ensure front desk operation meets AAA 5‑Diamond and PLATINUM SERVICE standards at all times by working alongside colleagues. Participate in the Rooms Division daily Manager on Duty schedule rotation and become part of the Lobby Greeter rotation. Attend management meetings and those that relate to the Front Desk. Responsible for day‑of rooms inventory control, effective blocking of reservations to maximize occupancy, rate and guest satisfaction, along with coordinating future days inventory control. Handle guest compliments, complaints and concerns appropriately to ensure guest satisfaction and fiscal responsibility. Assist with preparing staffing schedules, training of current and new colleagues, maintaining department payroll reports, vacations, holidays, sick leave and absence records. Assist with interviewing candidates for all Front Desk job openings; conduct performance reviews, and performance manage as required, with supporting documentation. Ensure appearance standards are maintained at the Front Desk along with other employee rules, regulations and policies. Ensure accuracy of 5 & 10 day VIP reports or any other reports generated from the Front Office. Manage PLATINUM SERVICE program, coordinating same day arrivals. Review Group Resumes, VIP Alerts, Site Inspections and arrival and departure manifests to ensure consistent service standards. Consistently review guest information on guest folios and reservations, reviewing scheduled / un‑scheduled departures and stay‑overs, while monitoring the accuracy of room counts and inventory levels. Control stock inventory levels, monitor workstations for cleanliness and organization at the Front Desk and in the back office areas. Become fully trained for: fire, bomb threat, power failure, serious illness, death, and natural disasters, along with other Manager on Duty responsibilities. Any other duties that may be necessary in the operation. SUPPORTIVE FUNCTIONS Log all absenteeism and employee lateness. Oversee key inventory. Complete special projects in a timely manner as required by Front Office Manager. Monitor special requests for arriving guests. Inspect back of the house areas. Other duties as required. Assist guests with technical questions regarding wireless computer and telephone use. OTHER DUTIES Assimilate into The AT&T Hotel & Conference Center, the Family PLATINUM SERVICE culture through understanding, supporting and participating in all elements of PLATINUM SERVICE. Demonstrate working knowledge of the service standards. ORGANIZATIONAL RELATIONSHIPS Positions indirectly reporting to this position (titles): Guest Service Agent. SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY Ability to arrive to work on time and when scheduled. Excellent communication skills, both written and verbal. Must possess necessary management skills to include problem solving, decision‑making, leadership, organization, planning, initiative, enthusiastic attitude towards customer service and a commitment to a team environment. Be flexible concerning scheduling needs and requirements. QUALIFICATION STANDARDS EDUCATION 2 or 4 years college degree preferred but not required. Knowledge of OPERA is highly preferred. Previous management and leadership experience is required (supervisory experience is okay). APPLYING To be considered, apply directly on our Compass Careers page by copying and pasting this link in your browser: BENEFITS Paid Vacation Days (after 60 days of employment for Salary associates) Annual Merit Increases 11 Paid Holidays Ride the Bus for Free (UT Proximity Card) Free Daily Shift Meals Lockers & Locker Rooms with Showers Discounted Monthly UT Garage Parking Discount Gift Shop offerings Referral Bonus $ We are owned by UT Austin and managed by Compass Group North America, a diversity growth‑oriented organization. Our goal is to improve the quality of work life by using fair and consistent treatment and providing equal growth opportunities for ALL associates. EOE & AA Employer M/F/D/V. AT&T Hotel & Conference Center participates in E‑Verify. Applicants must have valid and legal work authorization in the United States. #J-18808-Ljbffr