Director, Events and Experiences - Hybrid (Los Angeles)

XPRIZE OverviewXPRIZE is an established global leader in designing and executing large-scale competitions to solve humanity's greatest challenges. As a 501(c)3, our unique model democratizes innovation by incentivizing crowd-sourced, scientifically viable solutions to create a more equitable and abundant future for all. Since our founding in 1994, we've launched $519 million in prize competitions that are driving more than $31 billion in social and economic impact — a 60x return on philanthropic investment. These competitions not only de-risk early-stage breakthrough ideas but also mobilize capital, talent, and momentum to accelerate solutions from concept to real-world scale.We operate across 5 areas of impact, including:Deep Tech + ExplorationEnergy + Climate + NatureFood + Water + WasteHealthLearning + SocietyJoin XPRIZE to help create meaningful impact as we strive to empower humanity to achieve breakthroughs and architect a more equitable and abundant future for all.Position DescriptionThe Director of Events will lead a strategic, holistic approach to how XPRIZE ideates and executes events and experiences. The Director oversees all production, logistic, and operational aspects of these events and experiences.This includes a robust annual calendar of internally hosted events such as prize launches, prize awards, networking events, and fundraising dinners. In addition, the Director will collaborate with integrated marketing on XPRIZE's participation in global conferences and summits as well as owned B2B summits (general sessions + breakouts). The portfolio of events includes a range of sizes from intimate networking events to 500-person summits both virtual.The Director of Events is a key role within the Marketing organization and must be highly nimble, organized, efficient, and able to communicate effectively to both event staff and the XPRIZE leadership. Being able to work cross-functionally and collaboratively is key to the success of this position.This role will manage an event manager, as well as vendors and freelancers, in line with event and Foundation business needs. The Director is charged with maintaining a strong organizational event planning process and calendar to ensure that major events do not overlap or compete with one another.This is a critical role that helps drive both fundraising and engagement for XPRIZE and is charged with ensuring our attendees have a strong and positive brand experience.ResponsibilitiesLogistics / OperationalOversee annual planning and calendaring to effectively and efficiently plan and manage resources for the organizationLeverage event production experience to strategically and efficiently lead event strategy, implementation, project management to successfully execute eventsMaintain industry knowledge of the most up to date technology and tools and leverage in event executionStrategize and collaborate with key stakeholders and departments across XPRIZE and externally. Provide feedback for new and existing events by liaising with Executives and Leadership TeamOversee and develop the operational process required to execute strategic vision for XPRIZE events including event templates, checklists and processes. Create tools to help staff create smaller events including a branded event-in-a-box resourceAct as key liaison between internal partners, event staff, in-house creative and any third party vendors leading up to the event, ensuring that event deliverables/goals are metLeverage, select and negotiate effectively with event vendors and partners to meet company goalsLead, conceptualize, plan, and execute overall attendee experience from start to finishManage overall budget, stay accountable to budget and reconcile with key budget owners; regular reporting and financial tracking to key organizational groups and leadershipImpact EvaluationLead event planning meetings and debriefs for each event; compile post-event wrap-ups and presentations, including collaborating with Advancement to assess the ROI for eventsSummarize key learnings and takeaways that can improve the overall outcome of the event and process system and incorporate lessons learned into future eventsCollect post-event attendee feedback; review and analyze data; and communicate learnings to key stakeholdersManagementRecruit, manage and mentor event team staff including setting goals and objectives and clear roles and responsibilities across the teamCoach team and drive for excellence so that together the team is able to:Plan in advance, anticipate needs and create timelines and project trackers to proactively and effectively manage eventsOversee aspects of event administration and logistics, including budgets, timelines, print materials, staff memos, guest outreach, and staff/volunteer directionManage relationships with external vendors including audio visual, photography, design, copy, caterers, and print teamsCoordinate services such as accommodations and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event securityNegotiate contracts with such service providers and suppliers as hotels, venues, and production agencies.Requirements10+ years of event planning and experiences, covering all aspects of event planning and executionAgency or non-profit experience preferredExperience in fast-paced environments, planning multiple events/campaigns simultaneouslyProficiency in CVENT, Crowd Compass, and other event management toolsExperience managing staff, vendors, and third-party supportExceptional organizational, multi-tasking, and planning skillsStrong interpersonal communication skills and ability to partner with diverse stakeholders.Able to work well under pressure to meet various production and creative deadlinesDemonstrated agility and flexibility, given internal shifts or evolving goalsExceptional work ethic and strong integrityEffective communicator both verbally and in writing. Respects the notion of over-communicating to guarantee thorough execution of all event details.Ability to financially manage large-scale events, with non-profit budgets in mindExceptional vendor management and relationship buildingEstablished network of outside vendors and external resourcesExperience leading creative, content, and production strategy internally, along with outside vendorsAbility to travel domestically and internationally to attend various internal and external events.Competencies required for this roleOrganizedAction OrientedResourcefulCollaborativeCommunicates effectively and professionallyGlobal PerspectiveGrowth MindsetBuilds NetworksDrives ResultsSituational AdaptabilityAccountableDrives Vision and PurposeCurious and CreativeAbility to navigate ambiguitySalary & BenefitsThe anticipated base salary for this position is $120,000 to $140,000 and may also qualify for an annual incentive. This role is eligible for our extensive benefits package and generous paid time off, including vacation, sick, and holidays. The actual base salary offered will depend on a variety of factors, including the qualifications of the individual applicant, years of relevant experience for the role, level of education attained, and certifications and/or other licenses held. XPRIZE is a remote-first environment; however, in-person work in Playa Vista is often preferred during the lead-up to major tentpole events.Equal OpportunityXPRIZE is an equal opportunity employer and does not unlawfully discriminate in employment. Equal access to employment, services, and programs are available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.Please note: Though submitting a resume to the XPRIZE FOUNDATION implies that you are interested in a position(s), it does not imply that you are an applicant. You are not considered an applicant until you have been contacted directly by a Talent Acquisitions representative requesting that you begin the designated application process, which may involve phone and/or in-person interview(s), job-related testing, and background checks.J-18808-Ljbffr