Office Manager

About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty, and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full‑time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth. For more information about the Haas School of Business visit: The Energy Institute at Haas (EI) is a premier center for energy economics and policy. Our mission is to advance an economically and environmentally sustainable energy future through rigorous research, teaching, and policy engagement. EI program staff collaborate closely with faculty to deliver research and outreach. Application Review Dates The First Review Date for this job is: May 29, 2026 The First Review Date for this job is: May 27, 2026 Responsibilities This position functions as the Office Manager of a medium‑sized research unit that also organizes frequent events with outside participants. The Office Manager is responsible for the general operations of the Energy Institute at Haas, including activities in IT, purchasing, event planning and execution, website management, social media marketing, and facilities. The Office Manager initiates and develops administrative operations, manages some databases, engages in special projects, and ensures compliance with University policies in all areas. The Office Manager also is responsible for event planning and execution for all conferences, seminars, executive education courses, business meetings, and two annual week‑long research conferences hosted by the Energy Institute. The Office Manager also supports The Strauch Cleantech to Market (C2M) course and the Berkeley Energy and Resource Collaborative (BERC) with certain events and administrative functions. The Office Manager may also supervise one or more student workers. Manages, plans, and administers a wide range of administrative operations at the Energy Institute. Administrative operations include IT, communications, facilities, and safety. Sole administrative support for The Strauch Cleantech to Market (C2M) course and the Berkeley Energy and Resources Collaborative (BERC). C2M responsibilities include event planning and website upkeep. This position also coordinates with BERC leadership and provides support for two annual high‑profile events. Oversees one or more work‑study students who aid in day‑to‑day office management. Serves as an administrative liaison between the Agricultural and Resource Economics Department (ARE) and EI. Coordinates with the College of Natural Resources and ARE on events and scheduling. Provides all administrative and logistics support for event planning, including conferences and research workshops, seminars, and meetings. Researches and analyzes logistical and financial options for all events. Communicates with conference sponsors and assists with fundraising‑related duties. Coordinates with Haas event staff on room reservations, catering, and event audio and video permits. Coordinates and arranges accommodations, parking, and reimbursement for all invited conference attendees, speakers, and visitors. Develops and manages online registration system for EI and C2M events, including troubleshooting with the registration vendor. Responsible for EI and C2M websites, EI blog, EI social media accounts (currently: LinkedIn, Bluesky, Instagram), and all other EI electronic communications. Update EI and C2M websites. Administer, troubleshoot, and update the EI blog site (in coordination with faculty authors), the Energy & Environmental Economics seminar website, and the BERC website through the WordPress platform. Purchasing and Reimbursements: Using Berkeley Financial System and BearBuy prepares requisitions, tracks purchase orders, submits vendor requests, and follows through on all paperwork until the payment process is complete. Ensures proper chartstrings are charged. Maintains documentation for all accounting needs. Prepares documentation for reconciling BluCard purchases for procurement purposes. Travel and entertainment reimbursements: responsible for preparing and processing all entertainment and travel costs. Professional Learning and Growth. Actively contributes to a team environment that fosters and promotes a culture of belonging for all, within the unit and at Haas. Exemplifies Haas' four Defining Leadership Principles. Completes required training on time and engages in opportunities for learning pertinent to the position or at the suggestion of the supervisor. Required Qualifications Experience working in an administrative setting. Solid spoken and written communication and interpersonal skills to communicate effectively with all levels of staff, faculty, students, program participants, and outside constituents. Solid organizational skills and ability to multi‑task with demanding timeframes. Strong skills in website management, social media, and Wordpress platforms. Experience with budgets and including tracking and forecasting expenses. Working knowledge of common organization‑specific and other computer application programs. Ability to use sound judgment in responding to issues and concerns. Ability to use discretion and maintain confidentiality. Bachelor's degree in related area and / or equivalent experience / training Preferred Qualifications Experience with Berkeley Financial System (BFS) and BearBuy procedures and processes, including adherence to institutional policies. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted hourly range that the University reasonably expects to pay for this position is $38.81 (Step 9) - $51.95 (Step 22) This position is non‑exempt and paid bi‑weekly. This is a 100% full‑time (40 hours per week), career position that is eligible for full UC benefits. Other Information This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local2010. The current bargaining agreement manual can be found at: This role initially requires working on campus. Future flexible work options may be explored once onboarding and a training period are complete. This is not a visa opportunity. This position does not include sponsorship of a new consular H‑1B visa petition that would require payment of the $100,000 supplemental fee. How to Apply To apply, please submit your resume and cover letter. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Misconduct Disclosure As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti‑Discrimination Policy Abusive Conduct in the Workplace Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr