HR Specialist / Benefits & Payroll

Job Description

Job Description

HR Specialist / Payroll Coordinator

Home Healthcare | Full-Time | On-Site

Type: Direct Hire    Reports To: CEO 

Position Overview

We are seeking a detail-oriented and people-first HR Specialist / Payroll Coordinator to support our growing home healthcare organization. This dual-function role is responsible for managing the full employee lifecycle alongside accurate, compliant payroll processing for a diverse, field-based workforce. The ideal candidate understands the unique operational demands of home health, including caregiver scheduling complexity, multi-rate pay structures, and state-specific compliance requirements.

Key Responsibilities

Payroll

• Process bi-weekly or semi-monthly payroll for 50–200+ employees, including caregivers, CNAs, RNs, and administrative staff
• Manage multi-rate pay structures, overtime calculations, and shift differentials in compliance with FLSA and state wage-and-hour law
• Reconcile timekeeping records from EVV/scheduling systems (e.g., HHAeXchange, Sandata, ClearCare/WellSky) to payroll
• Process garnishments, tax withholdings, benefit deductions, and direct deposit changes
• Maintain payroll records and prepare periodic reports for finance and management
• Partner with accounting on payroll journal entries and reconciliations
• Stay current on federal, state, and local payroll tax law; ensure timely tax filings and W-2 issuance

Human Resources

• Manage full-cycle onboarding for clinical and non-clinical staff, including background checks, I-9 verification, credentialing support, and new hire orientation
• Maintain accurate and compliant personnel files, licensure tracking, and certification expiration alerts
• Administer benefits programs including health, dental, vision, PTO, and FMLA/leave of absence coordination
• Support employee relations by serving as a first point of contact for HR inquiries and policy questions
• Assist with performance management processes, corrective action documentation, and terminations
• Ensure compliance with HIPAA, Joint Commission standards, and applicable healthcare employment regulations.

• Support recruitment efforts as needed, including posting positions and coordinating interviews

Qualifications

Required

• 3+ years of combined HR and payroll experience; healthcare, home health, or staffing environment
• Proficiency with payroll platforms such as ADP, Paychex, Paycom, Gusto, or similar
• Working knowledge of FLSA, FMLA, ADA, EEO, and applicable state employment law
• Experience with electronic visit verification (EVV) or home health scheduling/timekeeping systems
• Strong attention to detail and ability to manage competing deadlines with minimal errors
• High degree of confidentiality and discretion in handling sensitive employee information
• Proficiency in Microsoft Excel and HRIS platforms

Preferred

• PHR, SHRM-CP, CPP, or FPC certification
• Experience supporting a Medicaid/Medicare-certified home health or hospice agency
• Bilingual (English/Spanish) a plus
• Familiarity with California wage-and-hour law, including meal/rest period requirements and Domestic Worker Bill of Rights

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