Office Coordinator

Job Description

Job Description

Location: Louisville, CO (on-site)
Employment Type: Full-Time
Compensation : $23-24 per hour (dependent on experience)

A well-run office rarely happens by accident. It takes someone who notices what is needed, keeps the details in mind, and helps people feel welcomed, supported, and ready to do their best work.

At Fenix Outdoor, we are looking for an organized, approachable Office Coordinator to help create that kind of workplace. You will be at the center of our Louisville office, supporting day-to-day operations, welcoming teammates and visitors, partnering with vendors, and helping our leadership team stay prepared and connected.

This is a role for someone who enjoys bringing order to moving parts, balancing hospitality with sound judgment, and taking pride in the thoughtful details that make a shared workplace feel cared for. From managing supplies and coordinating meetings to helping plan team events, your work will help our people stay focused on the brands, products, and outdoor experiences we are here to support.

WHAT YOU WILL DO

As our office Coordinator, you will help create a welcoming, well-organized, and productive office environment while providing thoughtful administrative support to our senior leadership team.

Office Operations & Hospitality

• Keep daily office operations running smoothly, from shared spaces and supplies to communication across teams

• Serve as a welcoming primary point of contact for internal teams, visitors, clients, and vendors

• Manage office inventory and supplies with an eye toward cost, quality, and day-to-day needs

• Partner with the cleaning team and internal departments to help keep the café and common areas organized, comfortable, and ready for use

• Help resolve office-related questions and concerns with care, professionalism, and appropriate follow-through

Executive & Meeting Support

• Provide administrative support to senior leadership, including calendar management, meeting coordination, and occasional travel arrangements

• Prepare meeting materials, presentations, expense reports, and internal documents with care and attention to detail

• Coordinate agendas, document meeting notes, and help track action items so important work continues moving forward

• Bring a proactive, solutions-oriented approach to the changing needs of a busy leadership team

Budget, Vendors, & Facilities

• Support office budget tracking, invoice processing, expense reporting, and supply purchasing activities

• Build positive, reliable relationships with office vendors and service partners

• Balance operational needs with thoughtful cost management and sound business judgment

• Help maintain clear, accurate records that support smooth office operations and financial clarity

Culture, Events & Connection

• Partner with leadership to support team-building activities and employee engagement initiatives

• Plan and coordinate company events, including logistics, budgets, vendor communication, materials, and onsite support

• Help create an office culture rooted in respect, collaboration, care, and a shared sense of purpose

WHAT MAKES YOU A GREAT FIT

You are someone who enjoys helping others succeed. You are comfortable switching between practical details and people-focused support, whether that means preparing a leadership meeting, solving an urgent office issue, or making sure a teammate has what they need to do their best work in this space.

You bring:

• A friendly, approachable, and professional communication style

• Strong organization skills, follow-through, and attention to detail

• Ability to gracefully manage deadlines and shifting priorities with calm and good judgment

• Comfort in handling confidential information and maintaining appropriate professional boundaries

• Experience with budget tracking, invoices, expenses, purchasing, or vendor coordination

• Strong Microsoft Office skills, especially Excel and PowerPoint

• Creative problem-solving skills and confidence making thoughtful day-to-day decisions

• A collaborative mindset and genuine care for creating a positive workplace experience

• Availability to work in our Louisville office Monday through Friday

Preferred (but not required)

• 2+ years of administrative, office coordination, or operations support experience, or an equivalent combination of education and experience

WHAT WE OFFER

Click here to learn more about Fenix Outdoor’s benefits like:

• 401(k) with employer match to support your long-term financial wellbeing

• Comprehensive health and wellness benefits for full-time employees, including medical, dental, and vision coverage, long- and short-term disability

• Generous paid time off and paid company holidays to rest, recharge, and spend time outdoors

• Product discounts across Fenix Outdoor’s family of premium outdoor brands

• A strong commitment to sustainability , quality craftsmanship, and responsible business practices

ABOUT US

Fenix Outdoor is an international group of premium outdoor brands, including Fjällräven, Royal Robbins, Hanwag, and Devold of Norway, united by a shared mission: to enable all people to experience and protect nature.

From our Nordic heritage to our North American headquarters in Colorado, we're committed to creating durable, responsibly made products that inspire life outdoors. We believe businesses should contribute to stronger communities, healthier ecosystems, and meaningful experiences in nature. Sustainability, integrity, and long-term thinking guide everything we do.

✨ INTERESTED?

Tell us what excites you about creating a workplace where people feel welcomed, connected, and equipped to do meaningful work.

Anticipated Application Deadline: October 19, 2026. This deadline may be extended based on hiring needs.

Please complete our brief online application and help us create a thoughtful, well-run home base for the Fenix Outdoor team.

Fenix Outdoor is committed to continually striving to create and promote a diverse and inclusive workplace for all employees. We provide equal employment opportunities. Our goal is to create a safe, fair and friendly work environment where everyone feels welcome and can thrive.