Accounts Receivable Specialist

Job Title: Accounts Receivable SpecialistJob Description

The Accounts Receivable Specialist manages the full accounts receivable cycle, ensuring accurate processing of customer payments and adherence to established financial policies and procedures. This role focuses on processing accounts and incoming payments, maintaining precise records, resolving billing issues, and providing clear, timely reporting on accounts receivable status. The specialist supports a diversified, innovation-driven business that delivers advanced automation, robotics, and custom-engineered solutions across industries such as aerospace, life sciences, and defense.

Responsibilities

• Process accounts and incoming payments in compliance with established financial policies and procedures.

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.

• Prepare and issue bills and invoices in an accurate and timely manner.

• Prepare and process bank deposits to ensure proper recording of customer payments.

• Reconcile the accounts receivable ledger to confirm that all payments are accounted for and correctly posted.

• Investigate and verify discrepancies in customer accounts and resolve clients' billing issues promptly and professionally.

• Facilitate timely payment of invoices by sending bill reminders and contacting clients as needed.

• Conduct B2B collections activities, including following up on past-due accounts and negotiating payment arrangements when appropriate.

• Apply cash receipts accurately to customer accounts, ensuring proper allocation to invoices and credit memos.

• Generate financial statements and reports detailing the status of accounts receivable for management review.

• Utilize both manual and automated accounts receivable processes to optimize accuracy and efficiency.

• Collaborate with internal teams, including sales and operations, to address account issues and improve overall billing and collection processes.

Essential Skills

• At least 5 years of accounts receivable (AR) experience.

• Proven experience processing accounts and incoming payments in accordance with financial policies and procedures.

• Hands-on experience with both manual and automated accounts receivable processes (preferred but strongly valued).

• Proficiency with Microsoft Excel for data analysis, reporting, and reconciliation tasks.

• B2B collections experience, including contacting clients and managing past-due accounts.

• Cash applications experience, including accurately applying customer payments to open invoices.

• Demonstrated ability to reconcile accounts receivable ledgers and resolve discrepancies.

• Strong attention to detail and accuracy in verifying, classifying, computing, posting, and recording financial data.

• Ability to generate clear and concise financial statements and accounts receivable reports.

• Effective communication skills for interacting with clients and internal stakeholders to resolve billing issues and facilitate payments.

Additional Skills & Qualifications

• Experience working within the manufacturing industry is a plus.

• Comfort working with both manual and automated AR tools and systems.

• Strong organizational and time management skills to handle high volumes of transactions and deadlines.

• Ability to work independently while contributing to a collaborative finance team.

• Problem-solving skills to identify and resolve billing discrepancies and payment issues efficiently.

Work Environment

This position is fully onsite in a facility that supports a diversified business focused on advanced automation, robotics, and custom-engineered solutions for industries such as aerospace, life sciences, and defense. The organization promotes a culture of innovation and long-term stability, drawing on over 60 years of continuous development and technological advancement. The standard work schedule is onsite, with summer hours in effect from Memorial Day through the week before Labor Day. During this period, team members work four 9-hour days from Monday through Thursday and a 4-hour day on Friday, except during month-end weeks when the team remains onsite through the end of the day on Friday to meet closing deadlines. The role involves regular use of financial systems and Excel, collaboration with finance and operational teams, and a professional office environment that emphasizes accuracy, accountability, and teamwork.

Job Type & Location

This is a Contract position based out of Shoreview, MN.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Shoreview,MN.

Application Deadline

This position is anticipated to close on Jul 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.