Office Manager

Job Description

Job Description

Job Title: Office Manager

Company: Acela Truck Company
Location: Bozeman, MT
Job Type: Full-Time, On-Site
Schedule: 8-hour shifts
Pay: $25.00–$27.00 per hour

Company Overview

Acela Truck Company is a growing vehicle manufacturer specializing in highly capable trucks, including high-water and flood rescue vehicles, military vehicle refurbishment, and recreational expedition vehicles. We operate in a fast-paced, process-driven environment that emphasizes clear communication, lean manufacturing, teamwork, and continuous improvement.

Position Summary

Acela Truck Company is seeking an organized, detail-oriented, and dependable Office Manager to oversee daily administrative and office operations. This role provides essential support to company leadership, production managers, finance, and employees to ensure business operations run efficiently.

The Office Manager will handle a variety of responsibilities, including accounting support, payroll and HR administration, vehicle documentation, logistics coordination, recordkeeping, and general office management. The ideal candidate is proactive, comfortable managing multiple priorities, and able to work independently in a fast-paced manufacturing environment.

Key Responsibilities

Office Administration

• Manage daily office operations and provide administrative support to leadership and department managers.
• Independently manage assigned administrative tasks and prioritize competing deadlines.
• Maintain organized filing systems, records, and company documentation.
• Document and maintain internal procedures and administrative processes.
• Monitor office supplies, equipment, and building maintenance needs.
• Coordinate communications, meetings, and administrative activities as needed.

Accounting & Financial Support

• Perform accounts payable (A/P) and accounts receivable (A/R) duties.
• Assist with order tracking, invoice processing, account reconciliation, and month-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Work closely with the Controller and management to track deadlines, commitments, and financial responsibilities.
• Assist with other accounting and administrative tasks as needed.

Payroll & Human Resources Support

• Assist with payroll processing and related recordkeeping.
• Coordinate employee onboarding, paperwork, and new-hire documentation.
• Assist with health insurance enrollment and employee benefits administration.
• Maintain confidential employee records and support routine HR administrative activities.
• Coordinate with management to ensure employee documentation is complete and current.

Vehicle Documentation & Logistics

• Prepare and process paperwork related to vehicle sales, titling, registration, and ownership transfers.
• Coordinate vehicle transportation to and from company facilities.
• Assist with scheduling deliveries, tracking vehicle movements, and maintaining related records.
• Communicate with internal teams, customers, vendors, and transportation providers as needed.

General Support

• Coordinate with leadership and production managers to support day-to-day business operations.
• Identify opportunities to improve administrative processes and office efficiency.
• Handle sensitive information professionally and maintain confidentiality.
• Perform other duties as assigned.

Qualifications

• At least one year of administrative or office management experience.
• At least two years of experience using QuickBooks preferred.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with accounts payable, accounts receivable, bookkeeping, or general accounting support preferred.
• Strong organizational skills and attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with multiple departments.
• Professional judgment when handling confidential financial and employee information.
• Associate’s or bachelor’s degree preferred; equivalent experience will be considered.

Work Environment

This is an on-site position in a fast-paced vehicle manufacturing environment. The Office Manager will interact regularly with leadership, production personnel, vendors, customers, and other employees. The role requires adaptability, accuracy, clear communication, and a commitment to maintaining organized and efficient office operations.

Compensation & Benefits

• Pay: $25.00–$27.00 per hour.
• Schedule: Full-time, eight-hour shifts.
• Retirement: 401(k) with company matching.
• Insurance: Health, dental, and vision insurance.
• Paid Time Off: PTO in accordance with company policy.

Benefits are available to eligible full-time employees, subject to company policies and applicable plan requirements.

What We’re Looking For

The successful candidate will be dependable, detail-oriented, and proactive, with the ability to manage multiple administrative responsibilities while supporting the needs of a growing manufacturing company. This person will take ownership of assigned tasks, maintain accurate records, communicate effectively, and help ensure the office operates smoothly and efficiently.