Assistant Director Finance and Administrative Operations

Assistant Director - Finance and Administrative Operations

The University of Southern Mississippi is currently accepting applications for the position of Assistant Director - Finance and Administrative Operations.

Position Details

Location

Hattiesburg

118 College Drive
Hattiesburg Mississippi 39406-0001
United States

Division

College of Nursing and Health Professions

Position Type

Staff

Employment Status

Full Time

Grant Funded

No

Pay Grade

N07

Posting Close Date

Open Until Filled

Special Instructions to Applicants Please contact the School Director Dr. Melissa Kossman () with any questions. Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g. H-1B).
Job Summary
The Assistant Director Finance andAdministrative Operations provides administrative financial and operationalsupport for the School of Health Professions. This position coordinatesacademic and personnel administrative processes purchasing and financialdocumentation records management events communications and facility andinventory activities. The Assistant Director Finance and AdministrativeOperations serves as a primary point of contact for students faculty staffadministrators and external stakeholders and supports accreditationcompliance and reporting activities. This position also supervises studentworkers and assists with maintaining efficient day-to-day operations of theSchool. Primary Duties and Responsibilities

1. Provides administrative support for the School of Health Professions and serves as a primary point of contact for students faculty staff administrators visitors and external stakeholders. Responds to inquiries manages shared email accounts and calendars maintains office records coordinates communications and directs individuals to appropriate University resources.
2. Coordinates and supports academic administrative processes including course scheduling textbook adoption faculty workload documentation syllabus collection and review student enrollment coordination and maintenance of academic and program records. Uses University systems including SOAR SOARFin SOARHR and Canvas to enter retrieve verify and maintain information.
3. Supports faculty and staff recruitment onboarding and personnel administration by coordinating interviews preparing materials processing required documentation maintaining credential and personnel records and completing documentation for adjunct faculty student workers guest speakers standardized patients and other temporary or contracted personnel. The existing description assigns these recruitment and personnel responsibilities to the position.
4. Processes and tracks purchases reconciles PCard transactions maintains supporting financial documentation processes travel and reimbursement documentation and prepares budget-related records and financial reports. Monitors purchasing and reimbursement activities for compliance with University procedures and applicable funding requirements.
5. Coordinates meetings interviews orientations ceremonies trainings student presentations and other School events including scheduling room arrangements technology catering purchasing and logistical support. Prepares edits proofreads formats and distributes correspondence reports agendas meeting minutes forms announcements and other School communications.
6. Supports accreditation assessment compliance audit and institutional reporting activities by collecting organizing verifying maintaining and submitting required records and documentation. Coordinates with appropriate University offices to obtain information and assists with ensuring administrative processes are completed according to established requirements and deadlines.
7. Serves as a School point of contact for facilities and inventory matters. Maintains and tracks inventory assists with required inventory audits coordinates equipment and laboratory maintenance orders operational and instructional supplies submits and tracks maintenance work orders and serves as a liaison with Physical Plant and other University offices. These responsibilities are currently spread across several individual tasks.
8. Supervises student workers assists with interviews develops work schedules assigns and monitors work and provides guidance and training.
9. Performs other duties asassigned.

Minimum Qualifications
Associates degree from an accredited college oruniversity in Business Administration Office Administration HealthcareAdministration Management Accounting Finance or a related field. Two (2)years of experience in administrative support office operations financialadministration or a related lieu of an associate degree applicantscan meet minimum qualifications by demonstrating a High School Diploma orGeneral Education Diploma (GED) and at least five (5) years of experience inadministrative support office operations financial administration or arelated area.

Knowledge Skills & Abilities

• Knowledge of administrative and office management practices and procedures.
• Knowledge of purchasing financial documentation recordkeeping and reconciliation processes.
• Knowledge of Microsoft Office including Word Excel Outlook and Teams.
• Ability to organize and prioritize multiple responsibilities and meet established deadlines.
• Ability to maintain accurate administrative financial academic and personnel records.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Ability to communicate effectively with students faculty staff administrators vendors and the public.
• Ability to interpret and follow established University policies procedures and administrative requirements.
• Skill in preparing and proofreading correspondence reports meeting minutes forms and other professional documents.
• Skill in data entry spreadsheet maintenance records management and administrative systems.
• Ability to work independently and collaborativelywhile responding to changing operational priorities.

Preferred Qualifications

One (1) year of experience providingadministrative support in higher education healthcare health professionseducation or a related setting. One (1) year of experience with academicadministration student records course scheduling purchasing travel orfinancial processes. One (1) year of experience supporting accreditationassessment compliance or institutional reporting activities. Three (3) yearsof experience preparing professional correspondence reports meeting minutesand other administrative documents. One (1) or more year(s) of experience usinguniversity administrative systems or comparable enterprise systems.

About The University of Southern Mississippi
Since our founding in 1910 The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13000 studentsin Hattiesburg and Long Beach at teaching and research sites across theMississippi Gulf Coast as well as online. Weare a community-engaged Carnegie R1 university earning distinction as one ofthe nations leading research institutions.

Southern Miss is known for pioneering work inpolymer science ocean science spectator sports safety and security and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines including cybersecurity hydrographynutrition aquaculture kinesiology and economic development among others.

We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering information technology and ocean engineering. Were developing the next generation ofbusiness leaders while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence Southern Miss is delivering graduates who are ready for life. For more information visit . The University of Southern Mississippi is an equal opportunity employer and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.

Required Experience:

Director