Executive Administrative Assistant IV

Executive Administrative Assistant IV

Are you looking for a challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Executive Administrative Assistant IV to manage the administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Suitland, MD.

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Executive Administrative Assistant IV at Terrestris do?

As the Executive Administrative Assistant IV you will act as the senior-most administrative contractor supporting BEA's executive suite. You will manage enterprise-level scheduling, workflow, communication flow, and administrative operations. Additionally, you will oversee high-priority projects and serve as the primary administrative liaison for senior leadership. This role requires the ability to multi-task and assist multiple BEA employees at once with little oversight. May provide guidance to junior administrative staff.

What does a typical day look like for an Executive Administrative Assistant IV?

You will:

• Process inter-office, incoming, and outgoing mail.
• Provide Procurement & Budget Support: Assist with purchase and training requests. Assist in the development of budgets and spend plans. Support team leaders and analysts in tracking and reporting on spend plans periodically throughout the year.
• Provide General Administrative Support: Assist in preparation of routine reports, e.g., weekly reports, calendars of events, lists of publications, etc. Provide logistical support for office meetings, seminars, workshops, conferences, retreats, and other events. Maintain administrative files and manage records. Serve as GovTA timekeeper (time and attendance) for direct-hire employees. Handle data entry, spreadsheets, databases, mailing lists, and supply orders. Update and maintain management staff calendars to resolve scheduling conflicts.
• Coordinate Travel Processing: Manage, track, and analyze travel plans and processes. Process travel requests on receipt of itineraries, including reservations, ticketing, and visas/passports, and travel vouchers.
• Provide Correspondence Management: Review office correspondence for proper formatting as prescribed in official agency guidance. Prepare correspondence and documents (typing, formatting, preparing as draft and final correspondence and program documents). Distribute correspondence and documents (receive and distribute mail, faxes, and other requested information). Track, control, and file documents (log and track documents, maintain files according to Agency Records Management directives).

What qualifications do you look for?

• Authorization to work in the United States permanently without sponsorship.
• A minimum of a Bachelor's Degree and seven (7) years of related work experience or a High School Diploma and eleven (11) years of related work experience.
• Advanced Microsoft Office skills.
• Demonstrated ability to multi-task and assist multiple BEA employees at once with little oversight.
• Past experience supporting procurement and budgeting functions with minimal oversight and high accuracy.

We are extra impressed by folks with:

• Prior work experience with BEA, Department of Commerce, or similar entity.
• Formal budgeting and/or procurement training.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.