Office Administrator

Job Summary This is an internal job opportunity exclusive to current employees of the Williamson County Sheriff's Office Reporting directly to the Assistant Chief Deputy, responsible for overseeing the Corrections Office Administration team and managing administrative and financial operations for the division, including oversight of the finance functions that support bond processing and inmate trust fund administration. EXAMPLES OF WORK PERFORMED Oversees assigned division operations and supervises personnel to include hiring, training, scheduling, timekeeping approval, performance evaluations, and corrective actions Prepares and tracks budgetary items; compiles reports for executive staff Monitors expenditures and reports updates to executive staff Orders supplies and equipment and tracks required documentation Verifies accuracy and completeness of critical documents such as records, correspondence, regulations, etc. Assists in conducting research, compiling data, and preparing documents for consideration and presentation Assists in preparing annual budget; serves as point of contact during the budget preparation process Monitors purchasing card transactions and processes statements Processes purchase requisitions Provides direct customer service either in person or on the telephone Creates and maintains various reports Creates and maintains forms, worksheets, and informational materials Ensures comprehensive filing systems are maintained and up to date Plans and executes special projects and events Assists with policy and procedure updates Reviews and processes all bills and invoices for submission to Accounts Payable Scans, files, and audits invoices Approves expense reimbursement submissions Tracks expenditures by general ledger (GL) codes Enters and verifies data within applicable databases and/or systems Assists in various staffing processes Attends all meetings and trainings, as required Performs other duties as assigned ORGANIZATION RELATIONSHIPS Reports directly to – Assistant Chief Deputy Direct Reports – Yes PHYSICAL DEMANDS Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying ENVIRONMENTAL FACTORS Work is primarily indoors in an air-conditioned environment Contact with persons accused or convicted of crimes Contact with law enforcement officials and public IRREGULAR HOURS Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Minimum Qualifications High School diploma or equivalent Three (3) years of office administration/management experience to include budget preparation, accounting procedures, and supervisory duties LICENSES AND CERTIFICATIONS Required Within Thirty (30) Days Of Employment Valid driver’s license Preferred Qualifications Associate degree in a related field Prior office administration experience in a corrections and/or law enforcement environment EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below: Criminal background check: Yes Motor Vehicle Record check: Yes Drug screening: Yes Physical exam: No Psychological exam: No Additional: N/A SUPPLEMENTAL INFORMATION Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment. Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at View phone number on click.appcast.io. 01 Yes No 02 Yes No 03 Yes No 04 Yes No 05 Yes No 06 Yes No 07 Yes No 08 Yes No Required Question #J-18808-Ljbffr