Executive Assistant

$60k - $65k

Emerald Staffing

Portland, OR

Job Description

Executive Assistant- Commercial Real Estate

Pay: $60,000-$65,000 annually (DOE)
Schedule: Full-time | In-office

Hours: Monday–Friday, 8:00am-5:00pm

About the Employer-

Emerald Staffing is conducting a confidential directhire search on behalf of a highly respected and wellestablished commercial real estate firm located in downtown Portland. Known for its collaborative culture, professionalism, and strong local market presence, this organization offers stability and longterm growth opportunities.

Position Summary-

The Executive Assistant will provide highlevel administrative and transaction support to a fastpaced commercial brokerage team. This role is essential to managing real estate documentation, supporting marketing initiatives, and ensuring transactions move smoothly from start to finish. The ideal candidate is detailoriented, highly organized, and comfortable working in a deadlinedriven environment while handling confidential information.

Essential Job Duties-

Prepare, edit, and proofread correspondence, reports, and presentations
Draft and coordinate transaction documents, including LOIs, Listing Agreements, Representation Agreements, and Purchase & Sale Agreements
Manage transaction documentation from initiation through invoicing
Partner with internal marketing to create and update brochures, offering memorandums, pitch books, tours, maps, and property photos
Maintain client, prospect, and lease databases
Ensure quality control and confidentiality of sensitive materials
Manage calendars, meetings, and scheduling via Zoom and Microsoft Teams
Conduct property research for reports and presentations
Coordinate signage orders and ongoing maintenance
Provide backup coverage for other administrative staff as needed

Requirements-

Commercial real estate experience strongly preferred
Exceptional written and verbal communication skills
Strong organizational skills with acute attention to detail
Ability to manage multiple priorities and meet deadlines
Professional demeanor with a high level of discretion
Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and OneDrive
Experience with Adobe applications and

Let us know you are interested!

Taylor N.

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Vacancy posted 4 days ago

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