Office Administrator

Job Description

Summary

The Office Administrator is a member of the Field Operations team, responsible for administrative, clerical, and financial support across two assigned sites. This role serves as a primary point of contact for site communications and is accountable for accurate recordkeeping, timely daily reporting, and administrative processes. The ideal candidate is highly organized, detail-oriented, handles confidential information, and thrives in a fast-paced environment.

Job Description

Administrative & Office Support

• Provide administrative and office support to site leadership, teams, and departments to sustain efficient day-to-day operations.
• Coordinate meetings, travel arrangements, mail distribution, and other office activities across two assigned sites.
• Maintain office supply inventory, including ordering, receiving, and stocking, to ensure uninterrupted site availability.
• Operate and support office equipment, including copiers, fax machines, and postage systems, and coordinate service as needed.

Communication & Correspondence

• Serve as a primary point of contact by answering and screening telephone calls, responding to routine inquiries, and directing communications to the appropriate parties.
• Prepare, compose, and distribute correspondence, reports, memos, and other communications using word processing, spreadsheet, and presentation software.
• Assemble presentation materials that support site and regional leadership reviews.

Records & Reporting

• Maintain files, databases, records, and archives in accordance with company retention and confidentiality requirements.
• Conduct data collection and produce multiple recurring daily reports for site and regional leadership.
• Deliver ad hoc reporting and analysis that supports site operations and regional visibility.

Financial & Payroll Administration

• Execute routine financial and administrative processes including expense reporting, invoicing, billing, and collections.
• Provide accounts payable and accounts receivable support, including reconciliations and form administration.
• Administer payroll-related documentation and data entry within approved payroll and timekeeping applications.
• Promote a business partner and ownership mindset to the team to prioritize customer service excellence, adaptability and resilience to change and continuous improvement.
• Other tasks as assigned.

Pay Range: 19.00-19.00 per_hour, General Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Qualifications and Experience

• High school diploma or equivalent preferred.
• 2+ years of administrative, clerical, or office support experience, preferably within logistics, transportation, 3PL, or a similar operations environment.
• Experience providing administrative support across multiple sites or locations concurrently, preferably within a high-volume operating environment.
• Working knowledge of payroll and timekeeping applications.
• Demonstrated ability to maintain confidentiality of employee, payroll, and financial information.
• Proficiency with Microsoft Office (Word, Excel, Teams, Outlook, etc.).
• Experience using or willingness to learn approved AI/LLM and automation tools is a plus.
• Must be flexible and adaptable to the ever-changing market and Lazer Logistics objectives and goals.
• Excellent verbal and written communication skills.
• Strong ethical and integrity code.
• Ability to collaborate and work well in a fast-paced/dynamic team environment.
• Commitment to promoting diversity and inclusion with team and vendors.
• Ability to seek and navigate through challenges by maintaining optimism, respect, and dedication to Lazer Logistics' overall purpose and core values.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.