Administrator II

Administrator II

King County Road Services Division is seeking a skilled Administrator II who excels in providing exceptional customer service and has experience in various administrative functions such as data management, finance, personnel, and problem-solving. This role presents an exciting opportunity to work alongside the Roads Payroll team in a highly unionized organization and make a positive impact on our community. Join our dynamic team and take your career to the next level!

Our commitment to equity, racial and social justice, the Department of Local Services is deeply dedicated to fostering equity, racial and social justice in every aspect of our work. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.

The King County Road Services Division designs, builds, operates, and maintains roads and bridges in unincorporated areas of King County. The Division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel.

Job Duties

Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.

• Administer payroll operations in compliance with Collective Bargaining Agreements (CBAs), federal and state regulations, King County policies, and departmental procedures.
• Process, audit, and maintain payroll records in PeopleSoft, including payroll adjustments, benefit accruals, step progressions, work schedules, union dues, combo codes, and time reporting codes (TRCs).
• Analyze payroll, timekeeping, leave, and financial data to identify discrepancies, ensure data integrity, resolve payroll issues, and maintain compliance with contractual and regulatory requirements.
• Conduct audits of employee time reporting, overtime, leave usage and personnel actions to ensure compliance with CBAs, payroll policies, and HR standards.
• Administer and monitor payroll components of employee leave programs, including FMLA, KCFML, PFML, Paid Parental Leave (PPL), On-the-Job Injury (OJI), and other leave programs; coordinate reimbursements, monitor leave balances, notify Human Resources of exhausted leave entitlements, and support compliance with ACA requirements.
• Coordinate with Human Resources, Finance, Safety and Claims, Fleet Services, Accounting, Labor Relations, and Central Payroll to resolve payroll issues, implement personnel actions, establish project/task codes, and ensure accurate payroll processing.
• Prepare payroll analyses, executive summaries, reports, dashboards, queries, and presentations to support operational planning, budget forecasting, compliance monitoring, and management decision-making.
• Research, interpret, and apply complex collective bargaining agreements, payroll regulations, and organizational policies to provide guidance to employees, supervisors, and management on payroll, leave, timekeeping, and cost accounting matters.
• Develop, implement, and maintain payroll procedures, standard operating procedures (SOPs), desk manuals, training materials, FAQs, and documentation to improve consistency, knowledge transfer, and operational efficiency.
• Train, mentor, and onboard payroll staff and PeopleSoft users; provide technical guidance on payroll processes, time reporting, and system functionality.
• Lead or participate in continuous process improvement (LEAN) initiatives by evaluating payroll workflows, identifying inefficiencies, recommending improvements, reducing duplication, and implementing streamlined business processes.
• Design, develop, and maintain payroll monitoring, tracking, and reporting systems, including leave compliance, reimbursement tracking, and payroll performance metrics.
• Support payroll system enhancements by maintaining PeopleSoft configurations, developing queries, managing TRCs and combo codes, testing system upgrades, and validating configuration changes.
• Plan, coordinate, and implement payroll-related projects, including Employee Self Time Entry implementation, new CBA provisions, process improvements, compliance reviews, and resolution of systemic payroll issues.
• Maintain payroll and personnel records in accordance with federal and state records retention requirements, including document organization, cataloging, inventory management, and Content Manager administration.
• Communicate proactively with department leadership to obtain required payroll information, resolve data issues, and ensure payroll deadlines are consistently met.

Values (ACTIVATE)

• A ccountable
• C ollaborative
• T imely
• I mpactful
• V alue Employees
• A ccessible
• T rusted
• E quitable

Experience, Qualifications, Knowledge, Skills

Exhibits customer-centric focus with the ability to uphold confidentiality, while adeptly engaging with diverse customers and partners in face-to-face, telephonic, and electronic interactions.

Possess a proficient understanding of payroll processing procedures, payroll tax principles, wage and hour laws, labor laws, state and county regulations and ordinances related to payroll production.

Working knowledge of Fair Standard Labor Act (FLSA) Law.

Demonstrated ability in administering multiple collective bargaining agreements covering administrative, professional, skilled trade crafts, labor and contract interpretation, and application.

Ability to proactively manage a high-volume workload of diverse assignments, in collaboration with Human Resources, including Human Capital Management (HCM), Time and Labor, and Position Management.

Possess meticulous attention to detail.

Proficient and comfortable with the use of office productivity software and relational databases/electronic recordkeeping systems to create reports and queries. (The county uses Microsoft Office, PeopleSoft and Oracle EBS).

Demonstrated ability to support a culture of cooperation and inclusion; Establish and maintain effective working relationships; possess excellent interpersonal skills using tact and diplomacy in all situations.

Proficient in problem identification, analysis, troubleshooting and resolution. Skill in analyzing large amounts of data.

Skill and accuracy of data entry, data corrections and data integrity.

Experience working as a part of a team as well as working as an individual contributor. Excellent interpersonal skills and ability to handle sensitive and difficult situations.

Experience in taking initiative and being accountable for the work product.

Supplemental Information

INTERVIEW SCHEDULE:

Those applicants who pass the initial screening will be invited to participate in a 15-minute phone interview in the week of 7/20-7/24. If you are selected to move forward after the phone interview, you will be invited for a 45-minute in-person interviews in the week of 7/27 - 7/31.

This position is open to all qualified applicants and may be used to fill current and or/future career service, term-limited temporary, short-term temporary, and/or special duty positions over the next six months.

APPLICATION PROCESS:

A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position. Applications will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Minimum qualifications and answers to supplemental questions must be demonstrated in your application materials.

For interviewing tips, please see the STAR-LA method: star-la_interview_method.pdf

The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay, with prior supervisor approval.

EMERGENCY DESIGNATION STATUS: This position has been as Mission-Critical - those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans.

Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather.

UNION MEMBERSHIP:

This position is represented by PROTEC17.