Administrative Assistant II - Data Coordinating Center

Please note this is a part-time position (20 hours per week) and is not eligible for health benefits. This is a hybrid/remote position, and the weekly schedule is flexible.

The Data Coordinating Center (DCC) is a multidisciplinary team that supports complex, multi-site clinical research and collaborative learning networks across Seattle Children’s Research Institute and external partners. Our team specializes in the design, coordination, and operational management of multicenter clinical studies, providing expertise in project management, data coordination, regulatory oversight, and research infrastructure. In addition to traditional clinical research, the DCC plays a key role in advancing Learning Health Systems and quality improvement (QI) initiatives, helping clinical networks use real-world data to continuously improve patient care and outcomes. We work closely with investigators, clinicians, and national collaborators to translate data into actionable insights that accelerate discovery and improve the health of children.

Provide day-to-day coordination and administrative support :

• Work with study teams to ensure successful completion of clinical research activities

• Effectively manage and complete individual project tasks assigned within designated timelines and due dates.

• Set up, schedule, and organize individual and research meetings, and take and distribute meeting minutes as requested

• Work independently to manage complex calendars, make travel arrangements and prepare reimbursement requests for team members.

• Collaborate as a team member

• Introduce CPI methods to ensure consistency, provide coverage as needed, serve as a point of contact and triage issues as appropriate.

• Duties include exceptional customer service to team members and visitors;

• Typing, editing, and proofreading various documents;

• Maintaining filing electronic and paper systems;

• Scheduling meetings and arranging travel;

• Scheduling study visits with research participants

• Entering and extracting data for reports to be reviewed or distributed

• Managing workload required to complete projects.

Knowledge, Skills, and Abilities:

• Knowledge of software applications, and advanced proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio), ability to quickly learn and utilize computer applications.

• Excellent written and verbal communication and interpersonal skills.

• Excellent organizational skills and attention to detail.

• Excellent customer service skills.

• Excellent word processing and data entry skills.

• Able to maintain confidentiality and use discretion.

• Able to assess and adapt information to individual learning and communication styles.

• Able to establish and maintain effective work relationships.

• Able to work independently and as a member of a team.

• Able to manage effectively prioritize tasks across multiple projects.

• Able to effectively revise and maintain program web site.

• Knowledge of patient confidentiality and human subjects protection guidelines

• Effective communication and interpersonal skills

Required Education and Experience

High school diploma or equivalent experience. Minimum one (1) year of related experience in the areas of customer service and/or office management.

Required Credentials

N/A

Preferred

Healthcare/medical office experience.

Compensation Range

$23.15 - $34.73 per hour

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors .

Benefits Information

Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website .

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.