Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support virtual learning operations and event administration for a Contract position based in Seattle, Washington. This role will help deliver engaging online education programs, coordinate registration activities for both virtual and in-person events, and ensure participants receive accurate communications and learning documentation. The ideal candidate brings strong administrative judgment, confidence with virtual learning technology, and the ability to manage continuing education details with precision in a fast-moving training environment.

Responsibilities:
• Coordinate the planning and day-to-day execution of virtual training sessions, webinars, learning series, and other education programs.
• Manage event registration workflows from initial setup through attendee communications, confirmation tracking, and post-event follow-up for online and onsite programs.
• Support the delivery of continuing education activities by tracking participation records, verifying completion details, and preparing documentation tied to credit eligibility.
• Administer virtual learning platforms such as Zoom and related tools to ensure sessions run smoothly and participants receive timely technical support.
• Prepare program materials, course assets, schedules, and presenter coordination details to keep learning events organized and on schedule.
• Assist with certificate and credential-related processes by compiling required program components and generating completion records for eligible participants.
• Monitor participant data for accuracy, maintain organized administrative records, and help evaluate program outcomes through reporting and documentation.
• Contribute to process improvements involving education operations, including responsibilities connected to combining program elements needed for certificates and credit-based offerings.• Experience supporting online training, virtual events, or digital learning programs in an administrative or coordination capacity.
• Proficiency with virtual meeting and learning platforms, including Zoom, and comfort troubleshooting basic user issues.
• Strong organizational skills with the ability to manage multiple deadlines, registration details, and communication workflows simultaneously.
• Background in administrative oversight, implementation support, and record verification for programs or events.
• Familiarity with continuing education processes, certificates, or credit tracking is strongly preferred.
• Clear written and verbal communication skills with close attention to detail and accuracy.
• Ability to work independently in an interim Contract role while maintaining a high level of service and professionalism.