Administrative Assistant

JOB DESCRIPTION

Administrative Support

Provide comprehensive administrative and clerical support to the Defense Manpower Data Center (DMDC) and Defense Human Resources Activity (DHRA) using standard software tools, government systems, and established business processes. Ensure efficient document management, meeting coordination, roster maintenance, mail handling, and office resource tracking while supporting overall operational effectiveness.

Compensation & Benefits:

Estimated Starting Salary Range for Administrative Support : $38.39 plus $5.55 Health and Welfare pay.

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Support Responsibilities Include:

• Perform general clerical tasks, including word processing, preparing briefings and correspondence, screening inquiries, document storage, and managing mail.

• Utilize DMDC/DHRA tools such as Microsoft Word, Excel, PowerPoint, Visio, Outlook, Adobe Pro, SharePoint, ServiceNow, ETMS2/TMT, and other government COTS products.

• Manage, track, update, report, and distribute office rosters, including emergency muster, recall, and phone rosters.

• Support internal and external meetings by preparing and assembling materials, arranging onsite and virtual logistics, recording meeting notes, and drafting minutes for government review.

• Store, archive, or dispose of records in compliance with NIST SP 800-88r1 and National Archives Records Management guidelines.

• Draft, edit, and finalize briefings, presentations, memorandums, and formal communications for government approval.

• Prepare and distribute Weekly Activity Reports.

• Draft awards and recognition documents, such as certificates and letters of appreciation, for review, finalization, and distribution.

• Handle incoming and outgoing mail, assemble and package materials, and manage special mailing requests (e.g., Federal Express, certified mail).

• Provide clerical support, including filing, faxing, shredding, labeling, and preparing materials for mailing.

• Respond to general inquiries using internal guidelines or escalate to appropriate government personnel.

• Monitor and coordinate servicing for network printers and plotters.

• Track and update office space assignments, hoteling schedules, seating charts, organizational charts, and equipment locations to maximize space utilization.

• Maintain and manage key inventory for lockers, office spaces, and hotel workstations, including ordering replacements and issuing keys to employees.

• Performs other job-related duties as assigned

Administrative Support Experience, Education, Skills, Abilities requested:

• High school diploma or equivalent required; associate or bachelor's degree preferred.

• 5 years of administrative support experience with 2 years at the executive level.

• Federal, construction, or engineering setting, with an understanding of USACE processes and government contracting procedures preferred.

• Proficiency in Microsoft Office Suite, Adobe Pro, SharePoint, and government COTS systems.

• Strong organizational skills and attention to detail.

• Ability to handle multiple priorities and meet deadlines.

• Experience with meeting coordination and document management.

• Familiarity with government records retention and destruction guidelines preferred.

• Excellent written and verbal communication skills.

• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNDS , visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

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