Accounts Payable Director

AP Operations Automation & Scalability

Own the end-to-end invoice-to-pay and payment lifecycle across legal entities physician practices and locations.

Serve as functional owner and subject-matter expert for Coupa/Coupa Pay including invoice workflows approval routing supplier enablement payment configuration and settlement processes.

Develop a highly automated AP operating model using PO-based purchasing EDI/e-invoicing OCR supplier portals automated matching and exception-based processing.

Establish measurable automation productivity service-level and transaction-capacity targets; continually redesign processes to scale without corresponding increases in headcount.

Design and maintain structured 2-way and 3-way matching approval workflows and exception management.

Vendor Payment Onboarding & Master Data

Own the financial/payment component of vendor onboarding following Procurement approval including W-9s banking instructions remittance information and required payment documentation.

Establish and maintain the appropriate payment method for each supplier prioritizing virtual card and ACH where appropriate and using checks by exception.

Maintain strong vendor-master controls including segregation of duties independent validation of banking changes duplicate-vendor controls and fraud-prevention procedures.

Partner with Treasury on payment runs cash requirements positive pay ACH controls settlement stale checks and payment optimization.

Acquisition & Practice Integration

Own and maintain a standardized AP integration playbook for acquisitions and newly integrated practices.

Lead pre-close and post-close AP readiness including vendor inventories outstanding invoices/liabilities recurring payments open POs approval authorities payment methods banking information and legacy AP processes.

Establish vendors and payment workflows within Coupa and the appropriate legal entity/TIN and ensure appropriate cutoff between seller obligations and post-close obligations.

Develop Day 1 30-day 60-day and 90-day AP integration milestones; proactively communicate risks decisions dependencies and outstanding items to stakeholders.

T&E Corporate Cards & Spend Management

Own administration and enforcement of the Companys T&E and corporate card policies.

Administer cardholder onboarding/offboarding credit limits merchant controls receipt compliance policy exceptions and unusual-transaction review.

Configure and maintain 50 practice regional departmental and/or functional spend budgets using a platform such as Ramp BILL/Divvy or similar.

Provide Operations and Finance leaders with timely visibility into controllable spend budget utilization policy exceptions and out-of-budget activity.

Controls Policies & Procedures

Develop and maintain comprehensive AP vendor payment and T&E policies SOPs desk procedures approval matrices and control documentation.

Design and enforce segregation of duties delegated authority duplicate-payment controls vendor-master controls banking-change verification and fraud-prevention controls.

Support internal and external audits and maintain a strong control environment appropriate for a growing PE-backed organization.

Accounting Accuracy & Close

Ensure appropriate GL coding across entities practices departments and cost centers and partner with Accounting on month-end cutoff and accrual accuracy.

Support month-end close including AP accruals GRNI/unreceived goods open invoices recurring expenses unapplied credits stale checks and vendor statement reconciliations.

Maintain W-9 compliance and support accurate 1099 preparation and reporting.

Team Leadership

Build lead train and develop a high-performing AP organization with clear roles accountability cross-training and career development.

Establish KPIs for productivity invoice cycle time first-pass match rates exception rates payment timeliness vendor onboarding automation accuracy and service levels.

Remain hands-on in Coupa and operational processes when necessary; this role is expected to solve problems directly not function solely as a people manager.

Cross-Functional Partnership & Problem Solving

Serve as the primary AP business partner to Accounting Procurement Treasury Operations Integration and practice leadership.

Proactively communicate issues implementation risks process changes deadlines and decisions to stakeholders.

Investigate recurring operational problems identify root causes and present practical actionable solutions rather than simply escalating issues.

Partner with Procurement to increase PO adoption while maintaining clear accountability between commercial vendor management and AP payment administration.

Qualifications :

810 years of progressive Accounts Payable/P2P experience including 4 years leading teams in a complex high-volume environment.

Demonstrated experience supporting a multi-entity multi-location organization required.

Hands-on enterprise P2P/AP system experience required. Coupa/Coupa Pay strongly preferred; SAP Ariba Oracle or comparable enterprise-scale platforms acceptable.

Experience must include workflow configuration/optimization supplier enablement payment methods approval workflows and process improvementnot solely end-user processing.

Demonstrated experience designing and implementing AP automation and scalable operating models with measurable improvement in efficiency or transaction capacity.

Experience managing supplier payment onboarding ACH/banking information virtual cards checks vendor-master controls and payment fraud prevention.

Experience administering a corporate card/T&E program and spend/budget management platform such as Ramp BILL/Divvy or comparable system.

Experience developing AP policies SOPs approval matrices internal controls and KPI reporting.

Experience integrating acquisitions new locations or business units into a centralized AP/P2P environment strongly preferred.

Strong analytical root-cause problem-solving written communication and stakeholder-management skills.

Healthcare physician practice management MSO or other highly decentralized/multi-site industry experience preferred.

NetSuite experience preferred; advanced Excel skills required.

Additional Information :

Education:

• Bachelors Degree in Accounting Finance Business or related field preferred; equivalent relevant experience considered.
• Accounts Payable certification (e.g. CAPA) is preferred.

Job Type:

• Full-time exempt
• #LI-SF1
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Integrated Dermatology and its entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Remote Work :

Yes

Employment Type :

Full-time