Administrative Assistant - Facility Entrance

Job Description

Job Description

This position will work closely with the staff on a variety of tasks from the recreation side of the organization to the property owners association side of the organization. This candidate will be the first-person guests will meet when entering the facility. This is NOT a remote job.

Days - Monday-Friday (27-35 hours per week)

Hours - 6am-2pm (Employee may be asked to work major events on weekends when needed.)

Responsibilities include:

• Assists the staff in returning emails and phone calls.
• Assist with the process of the Architectural Review Committee.
• Sells membership tags, memberships, etc.
• Assists in the logistics of renting rooms when needed.
• Assists in coordinating event volunteers, details, etc.
• Maintains the vending machine log and tracks sales.
• Assists in balance inquiries.
• Applies assessment payments to accounts.
• Compiles and organizes files
• Assists with the quarterly newsletter
• Assists the recreation, aquatic and maintenance team with administrative functions when necessary.
• Assists in social media posts
• Assists in setting up pickleball and volleyball nets, setting up chairs and tables for events, etc.
• Assists with light janitorial duties when needed.
• Maintains a clean and safe work environment at all times.
• Special projects
• Filing
• Additional tasks given by the direction of the Office Lead or General Manager as needed.

Requirements:

• Minimum 2 years of administrative experience, preferably in a property management or recreation field.
• Thorough understanding of MS Office software and ability to adapt to new software packages quickly.
• Must be a quick learner.
• Must be a people person
• Must be a self-starter
• Social Media knowledge
• Knowledge of billing procedures
• Ability to communicate effectively orally and in writing
• Patience and ability to manage stress
• This is a hands-on role, so an attention to detail and a desire and ability to "wear multiple hats" are absolute musts.
• Excellent time management and organizational skills
• Must have the desire to problem solve using conflict resolution practices and techniques.
• Must have reliable transportation
• Willing to be CPR/First Aid Certified within the first 90 days. Paid for by the employer.
• Routinely lift, carry and move materials weighing 50 pounds
• Required to stand, walk and sit; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms. Regularly required to stoop, kneel, bend, crouch and lift up to 50 pounds.

\nCompany Description

The Center is located at 16511 Diana Lane, near El Camino and Bay Area Blvd.

Company Description

The Center is located at 16511 Diana Lane, near El Camino and Bay Area Blvd.