Executive Administrative Assistant and Office Manager

Who We Are

We are a partner-led investment firm with generational capital. With more than $70 billion in assets under management, we focus on long-term value creation across our portfolio of consumer and life insurance businesses.

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

About the Role

We're looking for an Executive Assistant and Office Manager who brings exceptional organizational skills, sound judgment, and a proactive approach to supporting executive leadership and onsite workplace operations and events . In this role, you will be a trusted partner to multiple members of the company's executive leadership team while also helping coordinate the day-to-day operations of the company's New York office.

What You'll Do

• Provide Executive & Leadership Support
• Provide proactive executive support to assigned executives managing complex calendars, scheduling priorities, travel arrangements, meeting logistics and expense reimbursements.
• Anticipate leadership needs, manage competing priorities, and help ensure executives are prepared for meetings, presentations, events, and business activities.
• Coordinate executive communications, reports, presentations, and other business materials with professionalism and accuracy.
• Track action items, follow-ups, deadlines, and key deliverables to ensure priorities remain organized and moving forward.
• Handle confidential information with discretion and exercise sound judgment when responding to sensitive matters.
• Daily liaison and coordination with Executive Assistants and staff and their portfolio companies
• While support is mainly during typical office hours, we are a fast-moving entrepreneurial firm and occasional urgent support will be needed after hours, e.g. for last-minute travel and meeting coordination

Coordinate Site Meetings, Events & Visitor Experiences

• Plan leadership meetings, executive visits, and other high-visibility events including meeting logistics (scheduling, room reservations, agendas, materials, catering, audiovisual support, and day-of coordination).
• Ensure building and room access, security registration and space preparation working with building facilities teams while troubleshooting as needed.
• Help maintain an organized, welcoming, and productive office environment for employees and visitors, including monitoring of shared employee spaces including conference rooms and kitchen areas.
• Maintain office and kitchen supplies processing invoices within allotted budget.
• Assist with office-related questions escalate appropriately when issues arise.
• Support property management's offsite primary point of contact as needed.
• Support workplace safety initiatives, emergency preparedness activities, office moves, on the ground vendor support, and other related activities.

What You'll Bring

• 5 to 8 years of experience as an Executive Assistant and/or in developing roles supporting multiple executives or senior leaders
• Proven experience managing complex calendars, travel, meetings, and multiple, potentially conflicting executive administrative priorities.
• Strong organizational, prioritization, and follow-through skills with excellent attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Sound judgment and discretion with all matters especially with access to confidential information.
• A high degree of professionalism, responsiveness and customer service orientation.
• Ability to work independently while partnering and working effectively with executives, teams and colleagues at all organizational levels.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related business applications. xhyhwjd

What We Offer:

• A collaborative, inclusive environment that values authenticity, accountability, and partnership.
• The opportunity to join the company at an exciting stage of growth, where colleagues are empowered to build what's next
• A competitive compensation package and benefits package including comprehensive medical, dental, and vision coverage; an HSA and 401(k) company match; paid time off; and employer-paid life and disability insurance