Administrative Coordinator, Surgical Services

Administrative Coordinator

Work Location: Orange, California

Work Shift: Day 08hrs (United States of America)

Why CHOC?

At CHOC, we strive to be the leading destination of children's health by providing exceptional and innovative care. We are responsible for the overall health of our community's pediatric population in our hospitals, clinics, and practices. And because of our breadth of care, your career at CHOC can be as diverse and fulfilling as you determine. CHOC's compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals. Apply now to see where your career at CHOC can take you.

Environmental Sustainability Statement

Driven by the connection between children's health and a healthy environment, we commit to creating a healthcare model that incorporates environmental sustainability aligned with our mission to protect children's health and patient safety.

Job Summary

The Administrative Coordinator performs administrative activities for a small group of assigned departments. Administrative activities include updating internal unit position monitoring reports, approve employee Kronos edits, traveler timecard processing, tracking of attendance and punctuality, recording sitter hours, maintaining associate shadow files, tracking of the following: associate certifications, compliance with assigned education, associate health compliance and requirements, ordering of supplies, assistance with new associate onboarding, assisting Clinical Practice Councils with Improvement Science tools, performs monthly environment of care rounds for their assigned units, and works on unit/department activities. Supports CHOC's strategic plan and goals and direction of the performance improvement efforts.

Pay Range

Minimum $23.08 Midpoint $30.59 Maximum $38.09

Rate of pay is determined by various factors, including but not limited to knowledge, skills, competencies, experience, education, as well as position requirements.

Experience

* Required: Minimum two (2) years of clerical or administrative support experience

* Preferred: Minimum two (2) years of experience in healthcare.

Education

* Required: High School Diploma/GED or equivalent.

* Preferred: Bachelor's Degree in healthcare administration or related field

Training

* Required: Basic typing/computer experience such as Microsoft Word, Excel, and PowerPoint required.

Specialized Skills

* Required: Ability to exercise good judgment and critical thinking skills. Possess project management skills and proven ability to complete tasks. Excellent interpersonal skills, with the ability to interact with all levels of associates and establish cooperative relationships. Excellent written and verbal communication skills. Ability to recommend changes in procedures to improve the survey preparedness process. Ability to advocate for safety for associates, physicians, patients and visitors. Excellent verbal and written communication skills; excellent critical thinking, judgment, and problem-solving skills. Ability to perform and prioritize multiple tasks effectively and efficiently Excellent time management, and organization. Ability to take initiative and follow through.

Licensure

* Required: None Required

Work Environments - Functional Demand:

Sedentary - Very light energy level Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.

Physical Activity Requirements:

Bending, Carry Objects, Climbing, Keyboard use/repetitive motion, Pinching/fine motor activities, Push/Pull, Reaching forward, Reaching overhead, Sitting, Squat/kneel/crawl (Squad & Knee), Standing, Talk or hear, Taste or smell, Twisting, Walking, Wrist position deviation

Physical Activity Lifting:

Lifting (Floor to waist level) - Occasional 0-35%, Lifting (Waist level and above) - Occasional 0-35%

Sensory Requirements:

Color Discrimination, Depth Perception, Far Vision, Hearing, Near Vision

Environment Requirements:

Airborn Communicable Disease, Bloodborne Pathogens, Chemical, Dust Particular Matter, Extreme Noise Levels, Extreme Temperatures, Radiation, Uneven Surfaces or Elevations

Non-Discrimination Statement:

CHOC does not discriminate on the basis of age, race, color, religion, national origin, ancestry, marital status, genetic information, disability, sex, gender (including pregnancy, breastfeeding, childbirth, lactation or related medical conditions), gender identity or expression, medical condition, sexual orientation, veteran status, military or uniformed service member status, or other protected characteristics in accordance with state and federal laws. CHOC will consider for employment qualified applicants with criminal histories, in accordance with the Fair Chance Initiative for Hiring.

We encourage individuals from all backgrounds to apply for positions at CHOC, even if your experience doesn't align perfectly with the listed qualifications for a particular role, as your unique experience may be a great addition to our culture for another one of our opportunities.

If you desire support or accommodations throughout the Talent Acquisition process, please inform your Talent Acquisition Partner.